Contractor - Vehicle Testing Technical Administrator
Posted 1 day ago by Ricardo
Negotiable
Undetermined
Hybrid
Shoreham-By-Sea, England, United Kingdom
Summary: The Vehicle Testing Technical Administrator role at Ricardo involves bridging administrative tasks with technical support to facilitate vehicle testing processes. The position requires coordination of tests, management of logistics, and ensuring compliance with quality management systems. The administrator will also assist engineers with documentation and reporting, while identifying opportunities for process improvements. This role is essential for maintaining efficient operations within the vehicle testing team at the Shoreham office.
Key Responsibilities:
- Schedule and coordinate type-approval and development tests with engineers and stakeholders.
- Manage logistics of vehicle deliveries and collections according to customer requirements.
- Prepare and issue test requests and related documentation for testing.
- Track test progress, ensuring timelines and deliverables are met.
- Assist engineers with cost-trackers and budget statuses.
- Raise purchase orders and engage procurement stakeholders.
- Maintain accurate equipment calibration registers and organize calibration activities.
- Ensure compliance with quality management systems and vehicle testing regulations.
- Support preparation and submission of technical files to regulatory authorities.
- Manage document control systems for test procedures and results.
- Assist engineers in Quality Assurance and compile test data into reports.
- Generate dashboards, status reports, and project trackers for ongoing projects.
- Support audits and inspections by preparing necessary documentation.
- Act as key user for laboratory management systems and monitor calibration schedules.
- Identify opportunities to streamline administrative processes.
Key Skills:
- Strong administrative and organizational skills with attention to detail.
- Technical literacy and understanding of engineering/test-related documentation.
- Proficiency in MS Office and document management systems.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Experience in an automotive, engineering, or laboratory environment (desirable).
- Familiarity with type-approval testing and regulatory compliance (desirable).
- Knowledge of ISO 17025 or ISO 9001 standards (desirable).
- Previous experience with Laboratory Information Management Systems (LIMS) (desirable).
- Proactive, solution-oriented, and a team player.
- Methodical and process-driven with attention to detail.
- Professional and discreet in handling sensitive information.
Salary (Rate): undetermined
City: Shoreham-By-Sea
Country: United Kingdom
Working Arrangements: hybrid
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
Overview
Role: Vehicle Testing Technical Administrator
Location: Shoreham-by-Sea, West Sussex
Role ID: 2025-3172
Our vision is to create a safe and sustainable world. Ricardo, member of WSP, is a global strategic, environmental, and engineering consulting company. With over 100 years of engineering excellence and employing close to 3,000 employees in more than 20 countries, we provide exceptional levels of expertise in delivering leading-edge and innovative cross-sector sustainable products and solutions. Every day, we enable our customers to solve the most complex and dynamic challenges to help achieve a safe and sustainable world.
The role
We are seeking a Vehicle Testing Technical Administrator to join our team at the Shoreham office. This role bridges administration with technical support, enabling engineers and test technicians to focus on test execution while ensuring that all supporting processes, records, and communications are accurate, efficient, and audit-ready.
Key Responsibilities
- Test Administration & Coordination
- Schedule and coordinate type-approval and development tests in collaboration with engineers and both internal and external stakeholders.
- Manage logistics of vehicle deliveries and collections in conjunction with customers' requirements.
- Prepare and issue test requests, and other related process-documentation required to conduct testing in accordance with customer requirements.
- Track the progress of tests, ensuring timelines and deliverables are met.
- Assist Engineers with cost-trackers, highlighting budget statuses when required.
- Raising of purchase orders and engaging key procurement stakeholders.
- Technical Documentation & Compliance
- Maintain accurate register of equipment calibration information, working with the team to organise calibration activities.
- Ensure compliance with quality management systems, and relevant vehicle testing regulations.
- Support the preparation and submission of technical files to regulatory authorities and customers.
- Manage document control systems, ensuring controlled distribution and archiving of test procedures and results.
- Data & Reporting
- Assist engineers in Quality Assurance and compiling and formatting test data into reports suitable for internal and external use.
- Generate regular dashboards, status reports and test project trackers for ongoing projects.
- Support audits and inspections by preparing documentation and evidence as required.
- Process & System Support
- Act as key user for laboratory management systems.
- Monitor calibration schedules, equipment records, and laboratory resources.
- Identify opportunities to streamline administrative processes and improve efficiency.
Essential Qualifications & Skills
- Strong administrative and organizational skills with high attention to detail.
- Technical literacy and ability to understand engineering/test-related documentation.
- Proficiency in MS Office (Word, Excel, PowerPoint) and document management systems.
- Excellent communication skills (written and verbal)
- Ability to work in a fast-paced environment and manage multiple priorities.
Desirable
- Experience in an automotive, engineering, or laboratory environment.
- Familiarity with type-approval testing, certification, or regulatory compliance.
- Knowledge of ISO 17025 or ISO 9001 standards.
- Previous experience with Laboratory Information Management Systems (LIMS) or quality management tools.
Personal Attributes
- Proactive and solution-oriented.
- Team player with a collaborative mindset.
- Methodical and process-driven, with the ability to spot errors and inconsistencies.
- Professional and discreet when handling sensitive technical and regulatory information.
Working here
You will be warmly welcomed into our workplace where every voice matters. We are diverse thinkers and doers, coming together to create a culture of inclusion. We will support you to find your place. We will encourage you to use your passion and expertise to make a positive impact through the projects you work on.Your knowledge and desire to bring about change will be invaluable in helping deliver innovative solutions that support communities across the globe in becoming safer and more sustainable.
Work life balance
We offer flexible approaches to work, whether that is working from home, being in the office, or as a hybrid worker. We're happy to discuss flexible working arrangements. Wellbeing is at the core to our culture, allowing employees to flourish and to achieve their full potential.
Benefits
We want you to know how much you are valued. Your remuneration and benefits package will reflect that. You will receive a range of benefits which include support for your physical and mental health. Our core benefits include 25 days' annual leave, plus 8 flexible bank holidays, a competitive company pension scheme, life assurance and professional subscriptions reimbursement. We also offer a wide range of flexible benefits to suit your lifestyle.
Diversity, Equality, and Inclusion statement
We are an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours. We have an ambitious diversity, equality, and inclusion approach as explained here. We value diversity; recognising that a more diverse workforce creates a richer and more varied working environment. Diversity also drives innovation, by allowing us to offer our clients the best consultancy service that we can. As part of our commitment to engage positively and pro-actively with all our employees and to ensure an inclusive culture, we are a recognised as a 'disability confident' employer.
Next steps
Once you have submitted your application a member of our Recruitment Team will be in touch. Please be aware that the timing can vary dependent on the volume of applications that we receive for each role and in some cases, we may start to review applications prior to the closing date. Ricardo is a Disability confident employer please advise the recruitment team viarecruit@ricardo.comif you require any adjustments to support you throughout the recruitment process.