Contract Specialist

Summary: The Contract Specialist role involves managing contracts from pre-award to post-award phases, ensuring compliance with legal and procedural requirements. Key responsibilities include tender preparation, contract negotiation, administration, and stakeholder engagement throughout the contract lifecycle. The position requires a strong understanding of contract terms and conditions, as well as the ability to manage claims and variations effectively. The role is critical in supporting project teams and ensuring successful contract execution in the resources industry.

Key Responsibilities:

• Develop and deliver contract packages related to contracting strategies and plans.
• Assist requesters with procedural requirements of the Request for Tender process.
• Draft Single Source Justifications in line with corporate policy.
• Manage EOI and tender processes, preparing relevant documents.
• Liaise with Tenderers regarding queries and bid process administration.
• Minimize variations through stringent scope and terms control.
• Include relevant insurance and damages provisions in contracts.
• Manage and run pre-award meetings.
• Participate in Tender Evaluations and engage internal stakeholders.
• Negotiate terms and conditions with legal counsel as needed.
• Ensure Operational Principal Site Requirements are included in contracts.
• Draft Recommendations for Award of Contracts for signoff.
• Issue preferred tender status or Notice of Award at appropriate times.
• Conform contracts aligning with the Clarifications Register.
• Execute and lodge contract originals securely.
• Ensure vendor data is entered into relevant systems.
• Administer Contract Terms & Conditions and issue required notices.
• Identify and escalate claims against insurances.
• Review and manage contractual claims by contractors.
• Assist with progress payments and claims management.
• Chair vendor/supplier meetings and circulate minutes.
• Manage impacts of variations or variation claims.
• Prepare reports on contract status for commercial consideration.
• Support the Project Team on legal and commercial issues.
• Engage with vendors and understand their processes.
• Ensure compliance with security of payments legislation.
• Monitor contractor performance with the Project Controls team.

Key Skills:

• Minimum of 3 years’ contracts administration experience on small to medium-sized projects.
• Minimum of 5 years’ client-side contracts administration experience in the resources industry.
• Degree in Quantity Surveying, Construction Management, Engineering, Business, Commerce, Finance, or Law.

Salary (Rate): undetermined

City: Perth

Country: Australia

Working Arrangements: undetermined

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other