Summary: The role of Contracts Officer involves providing administrative support within a public sector organization in Glasgow, focusing on contract management and supplier database maintenance. The position requires hybrid working, with a commitment to being onsite once a week. The successful candidate will engage with stakeholders to manage contract renewals and provide support in procurement activities. This is an initial 3-month contract with a structured work schedule.

Key Responsibilities:

• Admin Support.
• Mailbox management.
• Meeting support.
• Database management – updating supplier database entries with new / updated documentation, notes, or data, ensuring all dependant information is up to date.
• Quote Management.
• Identify Agreements or CCN’s (Change Control Notices) approaching expiry with ability to prepare a plan for renewal.
• Assist with the collation of reports.
• Attend meetings with Procurement partner, Suppliers, and internal business colleagues providing support, contract options and guidance.
• Engage with business owners informing of potential contract extension options for renewal or re-procurement activity.
• Document reviews.
• Effective version control.
• Log and Track tasks using MS Teams Planner.
• Support Contracts Manager preparing procurement plans.
• Maintain Supplier files held within shared drives.
• Database audit and correction.

Key Skills:

• Awareness of Public Procurement legislation.
• Excellent communication skills communicating with key stakeholders internal and external.
• Negotiating and influencing skills.
• Problem solving skills.
• Analytical skills - required to analyse, provide and receive highly complex data and information.
• Proactive with ability to make best use of time and prioritise tasks.
• Commercial sensitivity awareness.
• Planning skills for managing contract reviews, contract renewals, meeting planning.
• Admin skills for capturing actions, tracking actions, updating documentation and databases.
• Experienced user Microsoft Outlook, Excel, Teams, Powerpoint.
• Highly organised and focussed to plan workload, ensuring tasks are completed and to timeline as required.
• Degree level knowledge or equivalent level of experience of working within an administrative role, preferable within an Information, Technology and Health related environment.
• Preferred experience of Procurement, Contract, or Supplier Management background.

Salary (Rate): undetermined

City: Glasgow

Country: United Kingdom

Working Arrangements: hybrid

IR35 Status: inside IR35

Seniority Level: undetermined

Industry: Other