Summary: The Contract Administrator role at Emtec Facility Services involves providing essential administrative support for maintenance contracts, ensuring compliance and effective communication with various stakeholders. The position requires strong organizational skills and attention to detail, as well as proficiency in Microsoft Office. The role is based at the Uddingston HQ and is integral to maintaining the reliability of facility management solutions. Candidates should have prior administrative experience, ideally in facilities management.

Key Responsibilities:

• Prepare and generate maintenance reports
• Coordinate, schedule, and manage both new and ongoing maintenance contracts
• Oversee asset administration and management
• Update client portals with electronic report sheets for compliance documentation
• Collaborate with managers, sub-contractors, engineers, and clients throughout the maintenance contract lifecycle
• Maintain and update internal data systems for accurate records
• Provide feedback and recommendations to internal teams and external clients
• Monitor financial reports for timely invoicing and billing
• Process and manage all credit and re-bill requests
• Handle sales invoicing including monthly composite billing

Key Skills:

• Prior administrative experience in a fast-paced environment, ideally in facilities management or contracts administration
• Strong organizational skills with a logical approach
• Excellent attention to detail
• Proficient computer skills and comfortable with the Microsoft Office Package
• Effective verbal and written communication skills
• Willingness to learn

Salary (Rate): undetermined

City: Glasgow

Country: United Kingdom

Working Arrangements: undetermined

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other