Contract Administrator

Contract Administrator

Posted 1 week ago by NG Bailey

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£35,000 Per year
Undetermined
Hybrid
England, United Kingdom
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Administrative Support Advanced Mathematics Bank Reconciliations Contract Management Equity and Debt Finance General Insurance Investments Invoice Reconciliation Management Microsoft 365 Microsoft Excel Microsoft Word Prioritisation Reconciliation Scheduling

Summary: The Contract Administrator role at NG Bailey Facilities Services involves providing administrative support to the contract delivery team, ensuring compliance with contract requirements and company procedures. The position requires maintaining high standards of contract support while managing documentation and liaising with subcontractors. The role includes financial reporting responsibilities and requires strong organizational skills to handle multiple tasks effectively. The position is based in London, covering two sites and allowing for one day of remote work each week.

Key Responsibilities:

  • Provide contract operation support as required by the Account Director and Contract Management.
  • Collate and maintain contract, compliance, and operational documentation.
  • Liaise with all specialist sub-contractors to ensure timely scheduling of routine works.
  • Support financial reporting requirements, including WiP and aged debt.
  • Review and rectify invoice queries from Finance blocked invoice reports.
  • Collate and draft monthly reports as required.
  • Update PPM, reactive works, and quote logs; track client approvals and work completion.
  • Undertake other administrative tasks as reasonably requested by the management team.

Key Skills:

  • Strong administrative or customer service background.
  • Problem-solving and prioritization skills.
  • Experience in an FM or Building Services environment.
  • Educational qualifications in Mathematics and English Language (GCSE Grade C or above or equivalent).
  • IT literate in Microsoft packages, especially Word and Excel.
  • Experience of invoice reconciliation and WiP reporting.
  • Familiarity with a recognized CAFM system (e.g., Concept, eLogbooks, Joblogic) is desirable.
  • Logical and organized method to ensure completion of all works.

Salary (Rate): £35,000 yearly

City: London

Country: United Kingdom

Working Arrangements: hybrid

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other

Detailed Description From Employer:

London EC4A 4AB Full Time £30k - £35k - Depending on experience + Plus Benefits

Summary

NG Bailey Facilities Services are currently recruiting for a Contract Administrator to provide administration support to the contract delivery team to meet contract and business objectives. Maintain high standards of contract support in accordance with contract requirements and company procedures. Working hours are 40 hours – Monday to Friday 0800am - 1700pm, you will be covering 2 Sites which you will work from 2 Days per week, Cannon Street EC4R 2YA and Dowgate Hill, EC4R 2YA and 1 day from home

Some of the key deliverables in this role will include:

  • Provide contract operation support as required by the Account Director and Contract Management.
  • Collate and Maintain contract, compliance and operational documentation.
  • Liaise with all specialist sub-contractors to ensure all routine works are scheduled in a timely manner and in accordance with schedule of works and ensure client FM team are aware of planned visits and access arrangements are made
  • Provide support to the financial reporting requirements, to include WiP and aged debt.
  • Review & rectify invoice queries from the Finance blocked invoice reports.
  • Collate and draft the Monthly reports as required.
  • Update PPM, reactive works and quote logs & track client approvals and work completion.
  • The above is not definitive and the Contract Administrator should be prepared to undertake other administrative tasks as reasonably requested by the management team

What we’re looking for :

An experienced Administrator working to strong administrative or customer service background, the ability to problem solve, prioritise requests and you must thrive under pressure and with the utmost regard for customer service this is a role for you. You will hold current qualifications/experience to work as a Administrator including.

  • Experience working within an FM or Building Services environment.
  • Must have educational qualifications in Mathematics and English Language (GCSE Grade C or above or equivalent)
  • IT literate in all Microsoft packages especially Word and Excel - to produce detailed Excel and Word reports.
  • Experience of Invoice reconciliation and WiP reporting.
  • Previous experience of working with a recognised CAFM system (i.e: Concept, eLogbooks, Joblogic) is desirable however you will receive training
  • Have a logical and organised method to enable 100% completion of all works.

Benefits:

We're always evolving our benefits to ensure we're attracting and retaining great people. Some of what you can expect includes:

  • £30k - £35k Plus Benefits
  • 25 Days Holidays plus Bank Holidays
  • Sick Pay
  • Pension with a leading provider and employer contribution
  • Personal Wellbeing and Volunteer Days
  • Private Medical Insurance
  • Free 24/7 365 Employee Assistance Program to support mental health and well-being (including counselling sessions and legal advice)
  • Flexible benefits to suit from Dental Insurance, Gym Memberships, Give As You Earn, Travel Insurance, Tax Free Bikes.
  • Personal development programme

Next Steps:

As a business, we’re on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation. We’ll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.

About Us:

We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training. Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward-thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies. Progression is something we value, and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.

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