Contract Administrator
Posted 2 days ago by eTeam
Negotiable
Undetermined
Hybrid
Egham, England, United Kingdom
Summary: The Contracts Administrator role involves providing internal support and guidance to sales teams, ensuring compliance with company policies regarding orders. The position requires collaboration with various departments across EMEA, including Sales, Legal, and Order Management, to manage contract-related tasks effectively. Daily responsibilities include processing requests, reviewing order submissions, and ensuring compliance with corporate policies. The role also entails supporting the Contract Manager and engaging in continuous improvement initiatives within the department.
Key Responsibilities:
- Process incoming requests from various departments for assistance.
- Manage the team Outlook inbox, prioritizing emails by urgency and importance.
- Review and activate incoming order submissions via Salesforce for completeness and accuracy.
- Assist Sales with Salesforce case requests to ensure accurate client data for contracts.
- Hold signing authority for order agreements and ensure compliance with legal empowerment matrix.
- Ensure compliance with corporate policy regarding document administration.
- Execute special ad hoc projects to fulfill business requirements.
- Collaborate with manager and global team for continuous improvement of processes.
- Prepare communications and liaise with global Contracts Department and Sales teams.
- Support the Contract Manager in providing first line of support to Sales on contract issues.
Key Skills:
- Bachelor Degree or equivalent.
- A minimum of 2-4 years’ experience in contract matters and client legal departments.
- Experience in customer order management or sales support.
- Proficiency in Salesforce.
- Strong communication and collaboration skills.
- Ability to manage multiple tasks and prioritize effectively.
- Attention to detail and compliance with corporate policies.
Salary (Rate): undetermined
City: Egham
Country: United Kingdom
Working Arrangements: hybrid
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
Job Title: Contracts Administrator
Location: Egham, Surrey, UK
Job Type: Full-time contract, 03 Months
Work Model: Hybrid
Summary: • The Contract Specialist’s provide internal support & guidance to a region of sales people ensuring orders are in compliance with company policy. In this position on a daily basis you will work with colleagues across EMEA working in Sales, Deal Hub, Consulting, Events, Legal and Order management.
Skills: Document Administration: • Effectively process incoming requests from departments for assistance (Sales, CFS, Controller, Deal Hub, Corporate Pricing, Contracts Negotiators, Corporate Legal, Consulting, Events, Client Compliance, etc.). Manage the team Outlook inbox by ensuring emails are prioritized by urgency and importance once approvals are received. • Via salesforce effectively review and activate incoming order submissions for completeness, accuracy, and conformance to Client standard contract guidelines. • Assist Sales using salesforce case requests to ensure accurate client data is used when creating contracts • Signing authority for order agreements and 100% compliance with legal empowerment matrix. • Ensure compliance with Client corporate policy regarding document administration, including any non-standard items, such as legal term changes, non-standard SDs, non-standard pricing, and non-standard billing terms have been approved. • Execute any and all special ad hoc projects initiated to fulfill business requirements. • Collaborate with manager and global team to seek continuous improvement & innovation to department processes. • Prepare instructive communications to and liaise with global Contracts Department, Client Financial Services, Sales teams in fulfilment of above responsibilities. Sales Support: • Support of Contract Manager in providing first line of support to Sales on all issues relating to sales contracts and requests for contracts, escalating to senior staff as required.
Education/Experience: • Bachelor Degree or equivalent • A minimum of 2-4 years’ experience dealing with contract matters, client legal & procurements departments, as well as with customer order management or sales support experience.