Summary: The Contract Administrator role within the multi-services facilities team focuses on providing efficient administrative support for maintenance engineering works. Responsibilities include scheduling, invoicing, and collaborating with stakeholders while maintaining strong relationships with clients and subcontractors. The position requires attention to detail and adaptability in a project work environment. Essential qualifications include GCSE passes in Maths and English or equivalent.

Key Responsibilities:

• Adapting to and completing various administrative tasks, including scheduling jobs and invoicing.
• Accurately allocating works to the engineering team and following up on outstanding jobs.
• Collaborating with internal and external stakeholders for task planning and building access arrangements.
• Maintaining relationships with clients and subcontractors, including UKAEA.
• Preparing monthly reports and attending meetings to take and distribute minutes.
• Operating finance-oriented software to raise purchase orders, enter timesheets, and manage invoice queries.
• Working flexibly with various software, particularly Microsoft and CAFM.
• Providing technological support and covering for colleagues as needed.
• Completing mandatory training for UKAEA and Dalkia.

Key Skills:

• GCSE (or ‘O’ Level equivalent) passes in Maths and English or recognized equivalent.
• Understanding of and experience in a project works environment.
• Familiarity with key deliverables of a Programme of works.
• Proficiency in applications such as Outlook, Word, and Excel.
• Ability to work independently and prioritize workload.
• Customer awareness and responsiveness to customer needs.
• Adaptability and openness to changing circumstances.

Salary (Rate): undetermined

City: Abingdon-On-Thames

Country: United Kingdom

Working Arrangements: undetermined

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other