Contract Administrator III

Detailed Description From Employer:

Airswift is looking for a Contract Administrator to work with a major midstream company in Houston, TX, for initially a 6-month assignment.

The Contract Administrator position is responsible for ensuring that all contractor-related contractual terms are processed in a timely and accurate manner and in accordance with company standards, guidelines and procedures. This position is responsible for creating, reviewing, processing, analyzing, and tracking contractor Engineering, Procurement, and Construction contracts, Pipeline Construction contracts, Facilities Construction contracts and PO Agreements; including providing initial agreement mark-ups and/or comments on the acceptability of non-standard language requested by the contracting parties. The Contract Administrator is responsible for reviewing construction contracts and PO agreements, identifying risk and legal issues, managing the contract review process by overseeing legal, insurance, safety, and drug & alcohol compliance approvals.

Job Responsibilities:

• Drafting contracts, amendments, and/or contractual correspondence and coordinating contracts, amendments, exhibits, and correspondence for specific types of agreements and ensuring all documentation is properly handled, routed, and filed; both hard copy and electronically.
• Ensuring agreements have been properly authorized and that all terms and conditions are accurately captured in company systems.
• Ensuring compliance with Sarbanes Oxley standards as applies to necessary documentation and tracking of contract preparation, processing, execution and reporting.
• Acting as contact for external customers to handle contract issues and questions, responding to requests from internal customers, and ensuring all appropriate actions are taken and/or communicated to the appropriate personnel in a timely manner.
• Interacting and partnering effectively with audit, tax, and accounting departments.
• Participating in special projects and completing ad-hoc reporting as directed.
• Exercising initiative and knowledge of agreements and transaction impacts of specific language, clauses and requirements.

Required Skills:

• Excellent written and verbal communication skills.
• Ability to communicate effectively with multiple levels of company and departmental personnel.
• Excellent analytical and problem-solving skills.
• Strong organization skills, prioritize importance of contracts and attention to detail.
• Ability to work well in a team environment.
• Self-motivated, ability to work independently with minimum supervision and handle multiple tasks simultaneously.
• Flexible with changing priorities.
• Effective interpersonal communication skills including the ability to interface effectively with internal and external levels of personnel.

Education/Experience:

• A bachelor’s degree in a related field or equivalent combination of education and experience in a business-related field is preferred.
• At minimum, must have a High School diploma or GED required.
• Proficient with Microsoft Office Suite, with emphasis on Word and Excel, Workshare Compare, Adobe Acrobat, and DocuSign is required.
• Explicit proficiency in Track Changes functionality of Word.
• More advanced function of Excel.
• Minimum of 5 years’ experience as a contract administrator or legal assistant creating, understanding, and editing written EPC or construction agreements, or other pertinent agreements is required.
• Experience proofreading, auditing, and correcting documents and ensuring accuracy of final documents is required.
• Understanding and knowledge of contract terms, administrative procedures, concepts, terminology and standards is required.
• Experience preparing and administering contracts in the oil and gas related industry is preferred.

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