Contract Administrator - BBC
Posted 4 days ago by EMCOR UK
£32,000 Per year
Undetermined
Undetermined
London, England, United Kingdom
Summary: The Contract Administrator role at EMCOR UK involves acting as the primary point of contact for contract administrative needs, facilitating communication and meetings, and managing HR documentation. The position requires strong organizational skills, proficiency in IT, and the ability to analyze data for business needs. The role is based in London and offers a range of benefits aimed at enhancing employee well-being and development. The company values diversity and inclusivity in its workforce.
Key Responsibilities:
- Act as the primary point of account contact for all contract administrative needs.
- Assist with diary management, travel bookings, and facilitate meetings.
- Take notes for confidential HR meetings and minute monthly client meetings.
- Produce presentations for internal and external use.
- Maintain monthly HR organization charts for the account.
- Analyze data using Pivot Tables in Excel and present findings through tables and charts.
- Assist with the production of operational reports for distribution.
- Carry out general typing duties and other tasks as requested by the SLT.
Key Skills:
- Good communication skills.
- GCSE qualifications at level A to C including Maths & English.
- Good IT skills including Word, Excel, and PowerPoint.
- Good telephone manner.
- Strong timekeeping abilities.
- Able to work as part of a larger team.
- Conscientious and able to work under pressure to defined deadlines.
- Basic understanding of Quality Assurance and service delivery.
- Good interpersonal and customer relationship skills.
- Smart, presentable appearance and personable demeanor.
- Flexible, adaptable, and trustworthy.
- A team player with the ability to work independently.
- Willingness to learn new skills and embrace procedures.
Salary (Rate): £32,000 yearly
City: London
Country: United Kingdom
Working Arrangements: undetermined
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
Duties/Responsibilities
Location: London W1
Salary: £32,000
Working Hours: 09:00 - 17:00 Monday to Friday
Benefits: 25 days holidays + Bank holidays, Health Cash Plan, Discount Shopping, Gym, Days Out, Learning & Development opportunities, Paid Volunteering Days, plus many more.
About EMCOR UK
At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to “create a better world at work”. Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers’ evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.
Acting as the primary point of account contact for all Contract administrative needs, communicating to colleagues both on and off the account in the business via Teams and Outlook. Assisting with any diary management, travel bookings and facilitating face-to-face and virtual meetings both internally, and externally with the client. Note taking for confidential HR meetings such as grievances, disciplinaries and sickness management meetings as required. Minute taking during monthly client meetings and ensuring timely distribution of these. Producing presentations both for internal and for external use. Maintaining monthly HR organisation charts depicting the whole account (c.700 colleagues) Analysing data for a variety of business needs, using Pivot Tables in Excel and presenting data through tables and charts. Assisting with the collation and production of operational reports, for internal and external distribution. Carrying out general typing duties as required. Carrying out all reasonable tasks that may be requested from time to time by the SLT.
Person Specification
Good communication skills
GCSE qualifications at level A to C including Maths & English
Good IT skills including Word, Excel, PowerPoint
Good telephone manner
Good timekeeper
Able to work as part of a larger team
Conscientious
Able to work under pressure and to defined deadlines
Basic understanding of Quality Assurance and service delivery
Good interpersonal and customer relationship skills
Smart, presentable appearance
Personable and approachable
Flexible and adaptable
Trustworthy
A team player with the ability to work from their own initiative
Willingness to learn new skills and embrace procedures
At EMCOR UK, we embrace and celebrate diversity in all its forms. We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving. We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices. Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed. Join us in building a better world at work.
Benefits
- Industry leading maternity & paternity policies
- Refer a friend scheme – worth £500 per referral
- GEMS – Internal recognition scheme with vouchers for Amazon and retail/dining
- Extensive learning & development opportunities, including opportunities for progression
- Discount shopping, gym, mobile, family activities, insurance, dining experiences, car leasing and breakdown cover
- Bike To Work Scheme
- Health cash plan - Benefits covered include optical, physiotherapy and a health & wellbeing
- Dental scheme
- Access to health assessments
- Employee Assistance Programme - Offering guidance and advice on Personal, Health, Legal and Financial queries