Commercial Assistant

Freelance Commercial Administrator - Highways

Carrington West is working with a leading highways contractor to find an experienced Commercial Administrator for a 6-month freelance contract.

You'll support the Quantity Surveying and commercial team on a live highways maintenance contract, keeping financial administration, subcontract payments and commercial processes accurate and on time.

What you'll be doing

• Raising, amending and correcting purchase orders, and making sure the correct WBS codes are used
• Entering and maintaining GRNs in SAP and making sure they're actioned
• Chasing late subcontractor applications and helping prepare valuations, applications for payment and invoices
• Preparing payment notices for approval so subcontractors are paid on time against accurate valuations
• Running weekly checks on unmatched invoices, clearing old accruals and reallocating miscoded costs
• Working with site teams on Early Warning Notices (EWNs), Compensation Events (CEs), variations and remeasurement
• Supporting the weekly Cost Value Reconciliation (CVR)
• Keeping subcontractor records up to date and helping with subcontractor appraisals
• Providing general admin support to QS, Senior QS and operational managers, including audits, compliance reporting and collating tender information

What we're looking for

• Essential:
• Previous experience in a commercial or administrative role
• Strong Microsoft Office skills, and confidence using SAP or a similar ERP system (or the ability to pick it up quickly)
• Good with numbers, organised and with strong attention to detail
• Clear communicator, comfortable dealing with people at all levels
• Desirable:
• Experience in highways maintenance or the wider civil engineering and infrastructure sector
• Knowledge of NEC contract administration, especially EWNs and CEs
• Experience with CPA or similar measurement systems
• An understanding of labour, plant and materials costing, rates build-ups and cost control
• Experience placing subcontract enquiries and orders
• A degree, or equivalent experience