Business Operations Coordinator
Posted 2 days ago by Oakleaf Partnership
£17 Per hour
Undetermined
Hybrid
City of London, London
Summary: The Business Operations Coordinator role is a 12-month temporary position within a global media organization, focused on providing operational expertise and business insight to support internal client groups. The coordinator will facilitate efficient business functions, enabling leadership and editorial teams to concentrate on content delivery. This hybrid role requires collaboration across various departments and involves managing financial processes, compliance, and operational activities. The ideal candidate will possess strong organizational skills and the ability to communicate effectively with senior stakeholders.
Key Responsibilities:
- Partner with managers and teams to support the planning, execution, and tracking of departmental projects and objectives.
- Collaborate with cross-functional teams including Finance, Accounting, HR, Legal, Security, and Procurement to deliver business initiatives.
- Manage accounts payable processes, including coding, tracking, and approving invoices, maintaining accurate financial records, and supporting vendor setup and relationships.
- Oversee expense management processes, including reviewing and processing expense reports and supporting staff with system usage.
- Ensure compliance with internal policies and external regulations, proactively identifying risks, resolving issues, and confidently addressing non-compliance where needed.
- Coordinate onboarding for new hires, contractors, and freelancers, including systems access, equipment setup, and administrative requirements.
- Provide operational support across the business, including procurement, inventory tracking, and coordination of logistics such as equipment, supplies, and catering.
Key Skills:
- Bachelor’s degree or equivalent experience in a business-related field.
- Previous experience in business operations, project coordination, or analytical roles (typically 2+ years preferred).
- Strong proficiency in Microsoft Office, particularly Excel.
- Ability to analyse complex problems, evaluate multiple factors, and deliver clear, practical solutions.
- Experience supporting cost control or expense reduction initiatives is advantageous.
- Confident communicator, comfortable working with senior stakeholders.
- Highly organised, detail-oriented, and able to manage multiple priorities effectively.
- Self-starter who thrives in fast-paced, high-pressure environments.
- Additional language skills are beneficial but not essential.
Salary (Rate): £17.46 per hour
City: City of London
Country: United Kingdom
Working Arrangements: hybrid
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
Business Operations Coordinator (Media / Broadcasting Environment)
12-month temporary role
Based in the City – Hybrid
£17.46 per hour Monday to Friday.
An established global media organisation is seeking a Business Operations Coordinator to support internal client groups by providing operational expertise and business insight. This role plays a key part in enabling leadership and editorial teams to focus on content delivery by ensuring business functions run efficiently and effectively.
The Business Operations Coordinator will act as a trusted advisor across departments, supporting financial processes, compliance, and operational activities while driving efficiency and accountability across the business.
Key Responsibilities
- Partner with managers and teams to support the planning, execution, and tracking of departmental projects and objectives.
- Collaborate with cross-functional teams including Finance, Accounting, HR, Legal, Security, and Procurement to deliver business initiatives.
- Manage accounts payable processes, including coding, tracking, and approving invoices, maintaining accurate financial records, and supporting vendor setup and relationships.
- Oversee expense management processes, including reviewing and processing expense reports and supporting staff with system usage.
- Ensure compliance with internal policies and external regulations, proactively identifying risks, resolving issues, and confidently addressing non-compliance where needed.
- Coordinate onboarding for new hires, contractors, and freelancers, including systems access, equipment setup, and administrative requirements.
- Provide operational support across the business, including procurement, inventory tracking, and coordination of logistics such as equipment, supplies, and catering.
Skills & Experience
- Bachelor’s degree or equivalent experience in a business-related field.
- Previous experience in business operations, project coordination, or analytical roles (typically 2+ years preferred).
- Strong proficiency in Microsoft Office, particularly Excel.
- Ability to analyse complex problems, evaluate multiple factors, and deliver clear, practical solutions.
- Experience supporting cost control or expense reduction initiatives is advantageous.
- Confident communicator, comfortable working with senior stakeholders.
- Highly organised, detail-oriented, and able to manage multiple priorities effectively.
- Self-starter who thrives in fast-paced, high-pressure environments.
- Additional language skills are beneficial but not essential.
Additional Information
- Hybrid working model with a mix of office and remote work.
- Occasional travel may be required.
- Flexibility to support out-of-hours activity when needed.
