Business Manager

Detailed Description From Employer:

Job Purpose

• Manage and integrate business support to Technical (Major Projects) on aspects including but not limited to reporting, risk management, lessons learned, issues management, governance, and compliance, Project Management System (PMS), and project manpower support to enable the execution of the project’s technical work to stay on schedule and budget and achieve its strategic outcomes.

Job Context:

• Understand the key project drivers; define roles and responsibilities; develop communication protocols; identify, develop, and implement project procedures for PMS, Risk and Issues, and Lessons Learned; identify elements of the project that may give rise to disputes and claims; communicate and influence across the organisation to ensure delivery of the project within the agreed timeframe.

• Major challenges include:

  1. Completing detailed assessments of project and recovery/rectification plans within short deadlines and in a high-pressure environment.
  2. Developing and sustaining relationships with EPC Contractor personnel throughout project execution to ensure timely and accurate information is provided to support decision-making.

Key Job Accountabilities

1. Manage all business aspects, including risk management, PMS compliance, lessons learned, issues management, reporting, and recruitment, to contribute to the project delivering its objectives on time, within budget, and to required quality standards.
2. Provide appropriate delegation and autonomy to section heads for day-to-day coordination while ensuring the department operates as a cohesive team and provides necessary support to the project manager, functional division managers, and senior project manager.
3. Manage reporting within and outside the project management team, ensuring a controlled but open flow of information in compliance with project procedures and confidentiality requirements.
4. Review and manage the preparation and finalisation of all reports, presentations, notes, and approval documents supporting Technical (Major Projects) governance requirements. Participate in regular workshops with the team and other projects.
5. Manage overall compliance with PMS gate requirements throughout project execution to ensure the project remains on track, on budget, meets quality expectations, and avoids rework and regulatory penalties.
6. Manage risk management activities during contract execution, maintaining a clear, concise, and regularly updated risk register and providing risk reporting in accordance with Major Projects requirements.
7. Support organisational functions and services, including recruitment, facilities, and support services for project personnel; interface with contractors and internal organisations related to recruitment and human capital to ensure adequate staffing with appropriate skills. Develop and maintain organisation charts in line with company requirements.
8. Oversee the integrity and enhancement of processes, IT systems, and competency assurance processes, leading efforts to improve efficiency within the business team.
9. Analyse work plans, initiate discussions with project teams, assist in developing mitigation plans to resolve issues, and provide feedback to management as required.
10. Monitor procedural compliance within the division and support project teams during internal and external audits.

Minimum Requirements

Qualifications

• Bachelor’s degree in Business, Accounting, Commercial, Marketing, Sciences, Engineering, Project Management, Supply Chain Management, Law, Communication, Technologies, Mathematics, or Statistics.

Knowledge and/or Experience

• Minimum 15 years’ experience in a business-related function or discipline.
• Minimum 12 years’ experience in the Oil & Gas industry.
• Minimum 5 years’ experience in a supervisory or acting role, or oversight of contractors, subcontractors, service providers, or vendors.

Technical and Business Skills

• Extensive experience with Oil & Gas companies, EPC contractors, subcontractors, vendors, or service companies.
• Strong knowledge of project business disciplines, including planning, scheduling, cost control, estimating, claims management, risk management, change management, procurement, pre- and post-award contract management, reporting, support services, and lessons learned.
• Extensive knowledge of international standards, best practices, and methodologies related to business disciplines.
• Broad experience and demonstrated competence in managing business functions, contractors, costs, and tenders.
• Strong experience in risk assessment based decision making.
• Strong proficiency in relevant software and systems (e.g., dashboards, data analytics tools, and ERP systems such as SAP).
• Experience working in large-scale integrated operating organisations across operations, projects, subsurface, or similar environments.