Business Administrator Modern Apprentice

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who We Are

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland. In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way. To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net)

Position

An exciting opportunity has arisen for a Business Administrator Modern Apprentice based at Ailsa Hospital. Please note this is a fixed-term vacancy for 12 months.

What You Will Do

• Supporting day-to-day office operations with a variety of administrative tasks
• Managing incoming mail and helping to organize diaries and meetings
• Assisting with event planning – booking venues, promoting events, and preparing delegate packs
• Helping to record annual leave and process orders alongside the Office Administrator
• Working with the Digital Officer on social media campaigns and digital resources
• Supporting training activities by booking delegates and maintaining records
• Carrying out general admin duties such as typing, filing and photocopying

For further information on the role please click the link below to view the job description

Knowledge, Training And/or Experience Required To Do The Job

We’re looking for someone who’s eager to learn and ready to take the first step in their career. To be successful in this role, you should:

• Be educated to SCQF Level 4, with a qualification in English
• Have a positive attitude and a genuine interest in developing new skills
• Be a good communicator with strong organisational and time management abilities
• Pay close attention to detail and enjoy working as part of a team
• Be confident using Microsoft Office applications, including Word, Excel, PowerPoint and Teams

No prior experience is necessary – just a willingness to learn and grow in a supportive environment. You will receive full training and support throughout your apprenticeship, with opportunities to grow and develop your skills in a professional setting.

For further information on the requirements for the role please click the link below to view the person specification

Hours

37 hours per week

If you would like to find out more about the role, please contact Audrey.Christie@aapct.scot.nhs.uk

Additional Information For Overseas Candidates

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack. It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form. The Recruitment Team are unable to answer individual queries at application stage about this, please visit here for further information.

Additional Information For All Candidates

You should apply for this post by completing the application process on JobTrain. DO NOT upload a CV as this will not be used for shortlisting purposes. Posts close at midnight on the indicated date. Late applications will not be accepted.

For help to complete an application on JobTrain, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/

To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/

Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately. Please check your email regularly (including junk folders) and also your JobTrain account for updates.

Please contact JobTrain Candidate Support Hub: https://jobseekersupport.jobtrain.co.uk/support/home - for advice and support with any system issues. We recommend using the Internet Browser “Google Chrome” or “Microsoft Edge” when using JobTrain. Once you have submitted your application form you will be unable to make any amendments.

Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your JobTrain profile to reflect that you are employed by NHS Ayrshire and Arran.

Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence. NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is, without exception, granted by UK Visas and Immigrations. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. Candidates who require a Certificate of Sponsorship can access further information at www.bia.homeoffice.gov.uk

We are unable to provide sponsorship for bank contracts.