Broadway Living Finance Project Officer

Broadway Living Finance Project Officer

Posted 1 day ago by Adecco

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Negotiable
Inside
Hybrid
Ealing, London, UK
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Accounting Accounting Software Administrative Support Advanced Mathematics Banking External Auditing Finance Loan Payment Processing Management Microsoft Excel Microsoft PowerPoint Microsoft Word Online Banking Organisational Skills Payment Systems Project Management QuickBooks (Accounting Software) Spreadsheets Stakeholder Management Time Management Web Browsers

Summary: The Finance Project Officer role is a temporary position requiring three days of in-office work per week, specifically on Wednesdays, to support financial administrative tasks and project management initiatives. The officer will provide QuickBooks financial support, manage payment processing, and ensure compliance with organizational policies. This role is essential for contributing to the public sector and requires expertise in finance administration. The position is full-time for a duration of six months.

Key Responsibilities:

  • Adhere to payment procedures and guidelines to maintain financial compliance.
  • Verify invoices, ensuring services or works are completed as agreed.
  • Obtain payment authorizations and process invoices using payment systems.
  • Manage online banking payments and maintain records of payments and authorizations.
  • Assist in the administration of the Help to Buy funding process.
  • Oversee and support various projects as needed by the organisation.
  • Proactively monitor and update service improvement plans and performance indicators.
  • Assist with audit requests to ensure timely execution in line with organisational objectives.
  • Manage main communication channels, directing inquiries to appropriate colleagues.
  • Support board meeting administration, including report drafting and using the Board Effects system.
  • Ensure accurate and timely internal distribution of incoming post.
  • Ensure financial accuracy in invoice processing and payment authorizations.
  • Coordinate with the Company Secretary to prepare for bi-monthly board meetings.
  • Meet project deadlines and complete tasks within established timelines.

Key Skills:

  • Proven experience in finance administration, ideally within non-profit or small business sectors.
  • Proficiency in QuickBooks Online or similar accounting software.
  • Strong numerical accuracy and attention to detail.
  • Excellent time management and organisational skills.
  • Proficient in software packages including Word, Excel, and PowerPoint.
  • Ability to work flexibly within a small team.
  • Excellent communication skills, both verbal and written.
  • Experience in project support, service improvement, and exceptional administrative support.
  • Understanding of delivering services in a diverse community with a commitment to equal opportunities.
  • Ability to manage project work and routine duties effectively around objectives and deadlines.
  • Relevant professional experience demonstrating the required skills and knowledge.
  • GCSE or equivalent in English Language and Mathematics.

Salary (Rate): £20.00 Hourly

City: Ealing

Country: UK

Working Arrangements: hybrid

IR35 Status: inside IR35

Seniority Level: undetermined

Industry: Other

Detailed Description From Employer:

Job Advertisement: Finance Project Officer (Temporary)

Location: Flexible (3 Days per Week, In-office on Wednesdays)
Contract Length: 6 Months
Hourly Rate: 20 per hour PAYE

Working Pattern:

The role requires you to work three days a week (Tuesday to Thursday), with mandatory in-office attendance on Wednesdays, while offering flexibility for Board and Committee meetings.

Are you looking for a rewarding opportunity to contribute to the public sector? Our client is seeking dedicated Finance Project Officers to support critical financial administrative tasks and project management initiatives. This is a temporary, Full time position requiring commitment and expertise in finance administration.

Purpose of Role:

As a Finance Project Officer, you will provide comprehensive QuickBooks financial administrative support. Your responsibilities will include managing payment processing, overseeing online banking transactions, and ensuring compliance with organisational policies. You will also support various projects and audits, aligning them with the organisation's strategic goals while implementing performance-enhancing initiatives.

Key Accountabilities:

QuickBooks Finance:

  • Adhere to payment procedures and guidelines to maintain financial compliance.
  • Verify invoices, ensuring services or works are completed as agreed.
  • Obtain payment authorizations and process invoices using payment systems.
  • Manage online banking payments and maintain records of payments and authorizations.
  • Assist in the administration of the Help to Buy funding process.

Project Support and Service Improvement:

  • Oversee and support various projects as needed by the organisation.
  • Proactively monitor and update service improvement plans and performance indicators.
  • Assist with audit requests to ensure timely execution in line with organisational objectives.

Business Support:

  • Manage main communication channels, directing inquiries to appropriate colleagues.
  • Support board meeting administration, including report drafting and using the Board Effects system.
  • Ensure accurate and timely internal distribution of incoming post.

Key Performance Indicators:

  • Ensure financial accuracy in invoice processing and payment authorizations.
  • Coordinate with the Company Secretary to prepare for bi-monthly board meetings.
  • Meet project deadlines and complete tasks within established timelines.

Relationships:
You will collaborate with the Broadway Living Management Team, Group Boards, Company Secretary, stakeholders, regulatory agencies, and the public.

Person Specification:

Essential Knowledge, Skills & Abilities:

  • Proven experience in finance administration, ideally within non-profit or small business sectors.
  • Proficiency in QuickBooks Online or similar accounting software.
  • Strong numerical accuracy and attention to detail.
  • Excellent time management and organisational skills.
  • Proficient in software packages including Word, Excel, and PowerPoint.
  • Ability to work flexibly within a small team.
  • Excellent communication skills, both verbal and written.
  • Experience in project support, service improvement, and exceptional administrative support.

Other Knowledge, Skills & Abilities:

  • Understanding of delivering services in a diverse community with a commitment to equal opportunities.
  • Ability to manage project work and routine duties effectively around objectives and deadlines.

Qualifications and Experience:

  • Relevant professional experience demonstrating the required skills and knowledge.
  • GCSE or equivalent in English Language and Mathematics.

Application Process:

Interested candidates are encouraged to prepare for a spreadsheet test ahead of the interview. If you are passionate about finance and project management and want to make a difference in the public sector, we invite you to apply.

Join our client in making a meaningful impact today!

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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