Billing Specialist
Posted Today by VisionFR Limited
£40,000 Per year
Undetermined
Hybrid
London Area, United Kingdom
Summary: The Billing Specialist role at a growing beauty communication agency in Central London involves managing client invoicing and billing processes in a hybrid work environment. The position requires a proactive individual with experience in a creative agency setting, focusing on billing accuracy and financial hygiene. The role offers the opportunity to contribute to process improvements and collaborate with project leads to resolve billing issues. This is a mid-level position ideal for someone with a strong understanding of WIP principles and hands-on experience with Paprika software.
Key Responsibilities:
- Prepare and issue accurate client invoices (retainers, project fee, staged/milestone billing).
- Knowledge of Client and job setup to ensure billing accuracy.
- Manage billing in line with client contracts and month-end deadlines.
- Handle invoice queries, credit notes, and adjustments efficiently.
- Ensure POs and billing approvals are in place.
- Conduct monthly WIP analysis to identify: Aged WIP/Unbilled costs/Margin risk.
- Partner with Account/Project leads to resolve billing blockers.
- Maintain strong job financial hygiene within Paprika (budgets, billing rules, status updates).
- Support month-end revenue processes, ensuring accurate billing cut-off.
- Assist with accruals and revenue alignment.
- Reconcile invoicing vs WIP and highlight discrepancies.
- Ensure billing supports clean revenue reporting.
- Contribute to process improvements and billing controls.
- Manage accounts receivable follow-up across a portfolio of clients to ensure timely payment in line with agreed terms.
- Monitor the debtors ledger.
- Investigate and resolve payment delays, coordinating internally on PO issues, invoice queries, credit notes, and approvals.
- Escalate high-risk accounts appropriately.
Key Skills:
- Hands-on Paprika experience.
- Excellent understanding of WIP principles and management.
- Credit control/collections experience.
- Intermediate Excel (pivot tables and data analysis).
- Confident communicator, both written and spoken, and happy liaising with clients and internally with non-finance stakeholders.
- Previously worked in a fast-paced creative or marketing agency environment.
- Commercial awareness.
- Organised and deadline-driven.
- Proactive.
Salary (Rate): £40,000.00 yearly
City: London
Country: United Kingdom
Working Arrangements: hybrid
IR35 Status: undetermined
Seniority Level: Mid-Level
Industry: Other
Role: Billing Specialist
Sector: Beauty Communication Agency
Location: Central London
Contract: 6 month with the scope to go permanent
Hybrid: 3 days in office/2 WFH
Salary: £35,000 - £40,000
Ref: VFR 3272
Vision FR is working with a growing, energetic, creative agency serving clients in the beauty and wellness industry to hire a mid-level Billing Specialist. This role works closely with Familiarity with paprika will be an asset. You will fit in well with this client if you are used to a fast-paced environment, can multitask and are hard-working. This is a great opportunity for a Billing Specialist who has previously worked in a creative agency and wants to own Billing and WIP performance in a collaborative environment.
Key Responsibilities for Billing Specialist
- Prepare and issue accurate client invoices (retainers, project fee, staged/milestone billing).
- Knowledge of Client and job setup to ensure billing accuracy.
- Manage billing in line with client contracts and month-end deadlines.
- Handle invoice queries, credit notes, and adjustments efficiently.
- Ensure POs and billing approvals are in place.
- Conduct monthly WIP analysis to identify: Aged WIP/Unbilled costs/Margin risk.
- Partner with Account/Project leads to resolve billing blockers.
- Maintain strong job financial hygiene within Paprika (budgets, billing rules, status updates).
- Support month-end revenue processes, ensuring accurate billing cut-off.
- Assist with accruals and revenue alignment.
- Reconcile invoicing vs WIP and highlight discrepancies.
- Ensure billing supports clean revenue reporting.
- Contribute to process improvements and billing controls.
- Manage accounts receivable follow-up across a portfolio of clients to ensure timely payment in line with agreed terms.
- Monitor the debtors ledger.
- Investigate and resolve payment delays, coordinating internally on PO issues, invoice queries, credit notes, and approvals.
- Escalate high-risk accounts appropriately.
Skills & Experience of the Billing Specialist
- Hands-on Paprika experience
- Excellent understanding of WIP principles and management
- Credit control/collections experience
- Intermediate Excel (pivot tables and data analysis)
- Confident communicator, both written and spoken and happy liaising with clients and internally with non-finance stakeholders
- Previously worked in a fast-paced creative or marketing agency environment
- Commercial awareness
- Organised and deadline-driven
- Proactive
VisionFR is committed to encouraging equality, diversity, inclusion and eliminating unlawful discrimination within our workforce and whilst fulfilling our Clients recruitment needs. Due to the high level of applications being received if you do not hear from us within 5 working days, please assume your application has not been successful on this occasion, usually due to other candidates having more relevant sector exposure, qualifications or required skills. We thank you for your interest.