Bid Coordinator

Summary: The Bid Coordinator plays a crucial role in managing the entire bid process, ensuring that tender submissions are timely, high-quality, and competitive. This position involves coordinating input from various stakeholders, managing documentation, and maintaining bid content and databases. The role requires close collaboration with the Bid team and Key Account managers to effectively execute responsibilities. Strong organizational and communication skills are essential for success in this position.

Key Responsibilities:

• Coordinate and manage the full lifecycle of bids from expression of interest (EOI) to submission and post-submission clarifications.
• Creation of New Opportunities within the company's management systems.
• Reviewing enquiry documents and highlighting missing documents, details, and discrepancies.
• Preparation of Template Documents.
• Ensuring SharePoint sites are updated to include proposals, correspondence, etc., in line with Company QA procedures.
• Liaising with the client to ensure they are kept up to date with bid progress.
• Obtaining prices from Third Parties.
• Supporting the Bid team with any proposal requirements.
• Following up submitted Proposals.
• Booking in New Orders.
• Liaise with internal departments (estimating, project management, engineering, procurement, legal, etc.) to gather accurate and relevant information for bid responses.
• Track bid progress and submission deadlines using bid management tools.
• Ensure compliance with internal governance processes and client specifications.
• Support the Bid Manager or Business Development team in post-bid reviews and lessons learned sessions.
• Assist with completing Prequalification's and Vendor Questionnaires.
• Maintain a library of standard content, templates, and case studies for future bids.
• Maintaining the Estimating Databases to ensure supplier prices are up to date and relevant.

Key Skills:

• Strong project coordination and organisational skills.
• Excellent written English, grammar, and proofreading ability.
• High attention to detail and ability to manage multiple deadlines.
• Proficient in Microsoft Office (Word, PowerPoint, Excel) and document formatting.
• Strong communication and stakeholder management skills.
• Good organisational skills and the ability to multi-task, prioritise activities and work under time pressures.
• Self-motivated and proactive with a 'can-do' attitude.
• Calm under pressure and deadline-driven.
• Good communication skills at all levels.
• Willingness to partake in an annual performance 1 to 1 review and participate in all internal and external training courses.
• Hold a full UK Driving Licence.
• Previous experience in a similar or related role is ideal.
• Proficient in Microsoft Office 365 (i.e., Word, Excel, PowerPoint, SharePoint) software.
• Ability to communicate effectively at all levels within the organisation and with clients.

Salary (Rate): undetermined

City: Warrington

Country: United Kingdom

Working Arrangements: undetermined

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other