Assistant to VP Head of Europe and VP Customer Strategy Operational Excellence - 12 Month FTC

If you are a current Jazz employee please apply via the Internal Career site. Jazz Pharmaceuticals is a global biopharma company whose purpose is to innovate to transform the lives of patients and their families. We are dedicated to developing life-changing medicines for people with serious diseases — often with limited or no therapeutic options. We have a diverse portfolio of marketed medicines, including leading therapies for sleep disorders and epilepsy, and a growing portfolio of cancer treatments. Our patient-focused and science-driven approach powers pioneering research and development advancements across our robust pipeline of innovative therapeutics in oncology and neuroscience. Jazz is headquartered in Dublin, Ireland with research and development laboratories, manufacturing facilities and employees in multiple countries committed to serving patients worldwide. Please visit www.jazzpharmaceuticals.com for more information.

With the primary duty being that of PA to the Head of Europe & Canada and Head of CSOE will primarily be responsible for providing efficient administrative, organisational, and logistic support to the Execs whilst also supporting the General Managers and CSOE Team for operational aspects and projects. Managing information flow in a timely and accurate manner. The PA provides executive acting as a primary point of contact for internal and external stakeholders. The PA will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Essential Functions

• Play a vital role in driving executive efficiency, managing complex schedules, and supporting the execution of key operational initiatives.
• Proactively manage and anticipate the VPs schedule, flagging critical meetings, deadlines, and potential conflicts.
• Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on their behalf.
• Maintaining comprehensive and accurate corporate records, documents, and reports.
• Supporting the Head of Europe & Canada and Head of CSOE with operational support e.g., meeting agendas, notes, and logistics.
• Managing executives’ calendars and set up of meetings including all region communications.
• Ability to multitask successfully in a fast paced environment.
• Meet and greet visitors at all levels of seniority and when applicable, make arrangements for visits.
• Preparing power point presentations and ensuring all documentation for meetings is prepared.
• Producing accurate agendas, documents, briefing papers, reports, and presentations.
• Ability to confidently work on own initiative.
• Oversee and manage projects as assigned, including executive level initiatives that require cross functional collaboration.
• Handle budget management, including expense tracking, invoice processing, and reconciliation.
• Coordinate, plan and prepare on and offsite team meetings.
• Professional demeanor at all times - discretion, confidentiality.
• Assist in proof reading, updating presentations and documents as required.
• Liaise with internal and external stakeholders as required on behalf of the Execs.
• Flight and meeting arrangements and controlling expense documentations.

Required Knowledge, Skills, And Abilities

• Project management.
• Be resourceful, proactive, assertive, and self-motivated.
• High levels of attention to detail.
• Highly confidential with discretion key attributes of this role.
• Excellent verbal and written communication skills.
• Strong organizational skills and ability to multitask.
• Ability to act as gatekeeper and escalate relevant information to executives as needed.
• Ability to treat confidential information with appropriate discretion.
• Successful track record of administrative assistant experience.
• Contract negotiations.
• Strong understanding of executive operations including meeting planning and travel coordination.
• Excellent problem-solving abilities and a proactive approach to managing challenges and opportunities.

Required/Preferred Education And Licenses

• At minimum A Level qualifications or relevant experience.

Please note, this will be a 12 Month Fixed Term Contract.

Jazz Pharmaceuticals is an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any characteristic protected by law. The successful candidate will also be eligible to participate in various benefits offerings, including, but not limited to, medical, dental and vision insurance, retirement savings plan, and flexible paid vacation.

For more information on our Benefits offerings please click here: https://careers.jazzpharma.com/benefits.html.