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Assistant Administrator [Temporary Cover]
Posted 4 days ago by University of Cambridge
Negotiable
Undetermined
Undetermined
Cambridge, England, United Kingdom
Summary: The McDonald Institute for Archaeological Research is looking for a full-time Assistant Administrator to cover maternity leave for a fixed term of twelve months. The role involves providing administrative support to the Institute's Administrator, managing financial processes, and overseeing a Visiting Scholar scheme. Candidates should possess relevant qualifications and experience in administration, with a strong emphasis on IT and organizational skills.
Key Responsibilities:
- Provide administrative and personal assistance to the Institute's Administrator.
- Lead on financial processing and manage the Visiting Scholar scheme.
- Act as Secretary to an internal grant awarding committee.
- Assist with event planning and support various administrative tasks.
- Utilize IT and AV skills to support events and meetings.
Key Skills:
- Educated to HND/HNC, Level 4/5 vocational qualifications, or equivalent experience.
- Confident IT and AV skills.
- Excellent organizational skills and flexibility to changing demands.
- Problem-solving abilities.
- Experience in administration and knowledge of University systems (i-Procurement, Softco, Sympa, University Card, CCWS, Drupal) is desirable.
Salary (Rate): undetermined
City: Cambridge
Country: United Kingdom
Working Arrangements: undetermined
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
The McDonald Institute for Archaeological Research is seeking to recruit an Assistant Administrator to cover maternity leave. This position is full time, and fixed term for twelve months or the return of the post holder, whichever is earlier. Applications are welcome from internal candidates who would like to apply for the role on the basis of a secondment from their current role in the University.
Covering a key role within our team, this position provides administrative and personal assistance for the Institute's Administrator to facilitate the efficient operation of all work undertaken, whilst also giving the role holder the opportunity to lead on specific responsibilities to include financial processing, managing a popular Visiting Scholar scheme and acting as Secretary to an internal grant awarding committee.
The successful applicant will be educated to HND/HNC, Level 4/5 vocational qualifications, or equivalent level of practical experience. They should have confident IT and AV skills to support events and meetings which are an important feature of the Institute's activities. They will assist with event planning and support a variety of other administrative tasks. They will have excellent organisational skills, be flexible to changing demands and enjoy problem solving and finding solutions.
Experience in administration is essential and knowledge of University systems such as i-Procurement, Softco, Sympa, University Card, CCWS and Drupal, is highly desirable. We particularly welcome applications from candidates from a BME background for this vacancy as they are currently under-represented at this level in our department.
Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online. The closing date for applications is Thursday 28th May 2026. Interviews will take place on Wednesday 17th June 2026, or as near to that date as is possible. Informal enquiries are welcomed and should be directed to opportunities@mcdonald.cam.ac.uk. If you have any queries regarding the application process, please contact hr@hsps.cam.ac.uk Please quote reference JC49558 on your application and in any correspondence about this vacancy. The University actively supports equality, diversity and inclusion and encourages applications from all sections of society. The University has a responsibility to ensure that all employees are eligible to live and work in the UK.