AP Clerk
Posted 5 days ago by HAYS
Negotiable
Undetermined
Hybrid
Southampton, Hampshire, UK
Summary: The AP Clerk role is essential for a growing organization in Southampton, focusing on supporting the Purchase Ledger team with invoicing and creditor queries. The position requires accuracy in data entry and the ability to manage high transaction volumes while ensuring compliance with HMRC regulations. The role offers flexibility in working hours and the potential for overtime, reflecting the organization's commitment to employee well-being. Candidates must possess the right to work in the UK and relevant finance experience.
Key Responsibilities:
- Working with other members of the Purchase Ledger team, supporting with invoicing function
- Carry out matching of invoices to authorised orders, ensuring any discrepancies are reported to relevant departments
- Deal with all creditor queries either by phone, email, fax or letter
- Ensure payment runs are performed on a weekly basis, settling all outstanding and due invoices.
- Work actively towards improving the KPI's for the Purchase ledger function in order to achieve a high standard of performance for the team.
- Ensure, where appropriate, credit notes are obtained and taken against invoices.
- Reconcile all supplier statements periodically
- Ensure correct recording of all materials costs for invoices related to the HMRC CIS scheme.
- Ensure new Contractors are validated with HMRC for CIS purposes before creation.
- Ensure any ad-hoc payments as required are processed as appropriate, ensuring deadlines for payment are adhered to.
Key Skills:
- Full right-to-work in the UK, with prior experience working within a finance function.
- Proven high standard of accuracy regarding data entry.
- Ability to work in a high-volume transaction environment.
- Good communication skills and ability to respond to queries with a high level of customer service.
- Basic understanding of Microsoft Excel.
Salary (Rate): £14.00 Hourly
City: Southampton
Country: UK
Working Arrangements: hybrid
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
AP Clerk required for a growing organisation in Southampton
Your new company
You will be working for a large, growing organisation in Southampton who, due to continuous growth, are seeking a Finance Administrator to join their finance team.Your new role
- Working with other members of the Purchase Ledger team, supporting with invoicing function
- Carry out matching of invoices to authorised orders, ensuring any discrepancies are reported to relevant departments
- Deal with all creditor queries either by phone, email, fax or letter
- Ensure payment runs are performed on a weekly basis, settling all outstanding and due invoices.
- Work actively towards improving the KPI's for the Purchase ledger function in order to achieve a high standard of performance for the team.
- Ensure, where appropriate, credit notes are obtained and taken against invoices.
- Reconcile all supplier statements periodically
- Ensure correct recording of all materials costs for invoices related to the HMRC CIS scheme.
- Ensure new Contractors are validated with HMRC for CIS purposes before creation.
- Ensure any ad-hoc payments as required are processed as appropriate, ensuring deadlines for payment are adhered to.
- Full right-to-work in the UK, with prior experience working within a finance function.
- Proven high standard of accuracy regarding data entry.
- Ability to work in a high-volume transaction environment.
- Good communication skills and ability to respond to queries with a high level of customer service.
- Basic understanding of Microsoft Excel.
- Hourly rate between £12 and £14 per hour, along with comprehensive benefits including Hays pension scheme, 36 days holiday allowance equivalent, to name a few
- Flexibility on holiday and working hours
- Potential for overtime
- Hybrid working (2 or 3 from office, 2 or 3 from home)
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Jack Bailey, the specialist consultant managing this vacancy.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.