Analyst Project Manager - Data Management

About the Role

We are seeking an experienced Senior Project Manager to lead the delivery of a strategic Microsoft 365 Data Classification, Retention, and Data Loss Prevention (DLP) programme. This role combines project leadership, business analysis, stakeholder management, and governance responsibilities to ensure successful end-to-end delivery of data protection and information management initiatives.

The role involves operating across technical teams, business stakeholders, and executive leadership, driving project execution while contributing hands-on to analysis, documentation, testing, change management, and adoption activities.

Key Responsibilities

• Manage project plans, sprint plans, and day-to-day delivery activities.
• Lead project kick-offs, Architecture Review Boards (ARB), and governance forums.
• Produce and maintain project documentation, repositories, and key project artefacts.
• Deliver weekly and monthly project reporting, including:
• RAG status reporting
• Milestone tracking
• Financial reporting
• Risk and issue management
• Escalation and decision logs
• Define and lead the approach for designing and implementing Microsoft 365 Data Loss Prevention (DLP) policies and rules.
• Gather, document, and validate business requirements related to Data Classification and Information Protection.
• Collaborate with technical SMEs and business leaders to ensure solutions align with business and compliance requirements.
• Partner with Change Management teams to develop communications, training, and user adoption plans.
• Author and maintain governance documentation, change impact assessments, and project delivery artefacts.
• Ensure quality assurance across functional, technical, testing, and training deliverables.
• Manage testing activities, including Unit Testing and User Acceptance Testing (UAT).
• Develop and oversee cutover and deployment plans, including dry runs where required.
• Facilitate CAB approvals and production deployments.
• Coordinate post-deployment Hypercare activities and issue resolution.
• Lead daily project team meetings, remove blockers, and monitor delivery progress.
• Manage project stakeholders, delivery teams, vendors, and business partners.
• Foster a proactive, collaborative, and delivery-focused environment.

Required Experience & Skills: Essential:

• Minimum 10 years of IT Project Management and Business Analysis experience.
• Experience managing Data Classification, Data Retention, and Information Management projects.
• Minimum 5 full end-to-end project life cycle deliveries.
• Hands-on experience with Microsoft 365 Data Classification and Information Protection capabilities.
• Experience designing and implementing Data Loss Prevention (DLP) policies and controls.
• Strong experience producing operational reports, dashboards, KPIs, and governance packs.
• Excellent stakeholder management and communication skills with the ability to communicate effectively at both technical and executive levels.
• Strong documentation and requirements-gathering capabilities.
• Experience working in Agile and/or hybrid project environments.
• Project Management certification (PMP, PRINCE2, Agile, Scrum, or equivalent).
• Advanced Microsoft Office skills, including:
• Excel
• PowerPoint
• Word
• Outlook
• Microsoft Project
• Ability to work hands-on with data, project deliverables, and operational activities when required.

Preferred

• Programme Management experience.
• Experience using Azure DevOps for project delivery and tracking.
• Experience using SAP for project financial reporting and budget management.
• Experience delivering Microsoft Purview, Information Protection, Records Management, or Compliance initiatives.