Administrator - Payroll and Benefits

Key Responsibilities

• Collaborate with third-party payroll providers by preparing files for payroll processing, reviewing, and finalising monthly payrolls.
• Process and issue employee pay slips and statements of earnings and deductions.
• Compile and analyse employee time, production, and payroll data from timesheets and other records.
• Review timesheets, work charts, and wage computations to identify and reconcile discrepancies.
• Verify attendance and hours worked, making necessary pay adjustments and maintaining accurate payroll records.
• Record employee information, including exemptions, transfers, and resignations, to ensure up-to-date payroll documentation.
• Issue and record adjustments to pay related to past errors or retroactive increases.
• Stay informed about changes in tax and deduction laws applicable to payroll processing.
• Provide guidance to employees and managers on payroll matters, tax issues, and overall direction on time and attendance systems.
• Assist payroll management with projects, including system conversions and process improvement initiatives.
• Maintain robust procedures to ensure data privacy and security within the payroll department, ensuring compliance with relevant regulations.
• Manage HR recordkeeping and the company's timekeeping systems concerning employee leave and time off.
• Oversee benefit enrollments for new starters, leavers, and employees experiencing changes in circumstances.
• Maintain accurate employee benefit records within the HR/payroll system and provider portals.
• Process monthly benefit changes, ensuring accurate information is provided to payroll within agreed deadlines.
• Reconcile benefit deductions and employer contributions against payroll and provider records, investigating any discrepancies.
• Serve as the first point of contact for employees regarding benefit inquiries, providing clear and accurate guidance.
• Support the preparation and administration of UK taxable benefits and benefits-in-kind, including necessary information for P11D/payrolling processes.

Ideal candidate:

• Previous experience in payroll and human resources information systems
• Solid knowledge of payroll and accounting practises and principles for the UK and Ireland.
• Strong written and verbal communication skills.
• Organised and results-driven approach to work.
• Proven administrative experience in a busy office environment.
• Proficient in Microsoft Office applications, particularly Outlook, Excel, and Word.
• Experience managing shared mailboxes and handling high-volume email activity.
• Ability to quickly learn new systems and processes.
• Strong attention to detail and accuracy in all tasks.
• Confidence in following written processes and instructions.