Administrator
Posted 1 week ago by One By One Intl
Negotiable
Undetermined
Undetermined
Rotherham, England, United Kingdom
Summary: The Administrator (Maternity Cover) role involves providing efficient administrative support during a maternity leave period, assisting the CEO with various tasks including fundraising, HR, and communications. The position is part-time, home-based with regular meetings in South Yorkshire, and requires strong organizational and communication skills. The successful candidate will manage diary and meeting arrangements, maintain records, and support donor engagement efforts.
Key Responsibilities:
- Act as the first point of contact for enquiries by phone, email and post.
- Maintain accurate electronic filing and records.
- Support donor care and keep databases up to date (Donorfy).
- Assist with finance admin, expenses and office supplies.
- Organise meetings, travel and events.
- Format and maintain policies/documents in line with brand guidelines.
- Provide admin support for fundraising campaigns and donor engagement.
- Assist with social media and website enquiries.
- Help coordinate events/exhibitions, including occasional evenings/weekends.
- Manage diary, travel and meeting arrangements for the CEO.
- Prepare agendas, take minutes and follow up actions.
- Liaise with trustees, staff, consultants and external partners.
- Keep communication and organisation aligned to the CEO’s priorities.
Key Skills:
- At least two years’ administrative experience (charity experience desirable).
- Strong IT skills, including Microsoft Office and databases.
- Excellent written and verbal communication.
- Highly organised with strong attention to detail.
- Able to prioritise and work independently and as part of a team.
- Flexible; willing to attend occasional evening/weekend events.
- Experience with donor management systems (e.g. Donorfy) is desirable.
- Previous charity sector experience is desirable.
Salary (Rate): undetermined
City: Rotherham
Country: United Kingdom
Working Arrangements: undetermined
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
Job Advertisement: Administrator (Maternity Cover)
Summary
Job title: Administrator (Maternity Cover)
Department: One By One
Location: Home-based with regular meetings in South Yorkshire.
Contract: Temporary maternity cover, starting November 2025
Hours: Approx. 15-20 hours per week (part-time)
Salary: TBC
Reporting to: CEO
Main purpose - Provide efficient, reliable administration during the maternity cover period.
- Assist the CEO across fundraising, HR, communications and donor support.
- Coordinate activity to keep One By One’s work organised and effective.
Key responsibilities
Administration and office support
- Act as the first point of contact for enquiries by phone, email and post.
- Maintain accurate electronic filing and records.
- Support donor care and keep databases up to date (Donorfy).
- Assist with finance admin, expenses and office supplies.
- Organise meetings, travel and events.
- Format and maintain policies/documents in line with brand guidelines.
Fundraising and communications support
- Provide admin support for fundraising campaigns and donor engagement.
- Assist with social media and website enquiries.
- Help coordinate events/exhibitions, including occasional evenings/weekends.
Support to the CEO
- Manage diary, travel and meeting arrangements.
- Prepare agendas, take minutes and follow up actions.
- Liaise with trustees, staff, consultants and external partners.
- Keep communication and organisation aligned to the CEO’s priorities.
Person specification
Essential
- At least two years’ administrative experience (charity experience desirable).
- Strong IT skills, including Microsoft Office and databases.
- Excellent written and verbal communication.
- Highly organised with strong attention to detail.
- Able to prioritise and work independently and as part of a team.
- Flexible; willing to attend occasional evening/weekend events.
Desirable
- Experience with donor management systems (e.g. Donorfy).
- Previous charity sector experience.
How to apply
Apply by e-mailing admin@onebyone.org with your CV and a 200-word statement on why you think you’d be ideal for the role.