Administrator

Administrator

Posted 1 week ago by OLG Recruitment

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Negotiable
Undetermined
Undetermined
Lynemouth
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Administrative Support Data Management Device Tracking Software Drawing Filing Input/Output Management Microsoft 365 Microsoft Excel Microsoft Word SAP Applications Spreadsheets Work Order

Summary: The role of Administrator at OLG Recruitment involves providing essential administrative support to the Engineering & Maintenance Director in Lynemouth. This temporary position spans six months with the possibility of extension and requires proficiency in data management and document handling. The candidate will be responsible for various tasks including meeting minutes, data collation, and requisition processing. Strong communication skills and the ability to work under pressure are essential for success in this role.

Key Responsibilities:

  • Minuting daily CDM meetings.
  • HAV’s data; collation and input onto central spreadsheet for HSE reporting.
  • Raising purchase and material requisitions in IFS.
  • Raising Work Order Cards (WOCs) on IFS (i.e. raising a defect in IFS for work to be done).
  • Scanning documents and filing.
  • Searching drawing / document registers.
  • Lifting Inspection Certification tracking.
  • Updating on Project Portfolio.
  • Any other administrative support as requested.

Key Skills:

  • Experience working in a fast-paced environment, often under pressure and working to tight timescales - essential.
  • Proficient in Microsoft Outlook, Word and Excel - essential.
  • IFS / SAP experience – desirable.
  • Excellent team worker, who can create and maintain collaborative, productive working relationships.
  • Self-motivated individual thriving in a dynamic work environment.
  • Good verbal and written communication skills.
  • Collation and analysis of data.

Salary (Rate): undetermined

City: Lynemouth

Country: undetermined

Working Arrangements: undetermined

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other

Detailed Description From Employer:

OLG Recruitment are currently looking for an Administrator for our client located in Lynemouth. This is a temporary role for 6 months, with potential to extend.

Key Responsibilities

Reporting to the Engineering & Maintenance Director, the key duties and responsibilities are:

  • Minuting daily CDM meetings.
  • HAV’s data; collation and input onto central spreadsheet for HSE reporting.
  • Raising purchase and material requisitions in IFS.
  • Raising Work Order Cards (WOCs) on IFS (i.e. raising a defect in IFS for work to be done).
  • Scanning documents and filing.
  • Searching drawing / document registers.
  • Lifting Inspection Certification tracking.
  • Updating on Project Portfolio.
  • Any other administrative support as requested.

Skills, Knowledge and Expertise

Experience working in a fast-paced environment, often under pressure and working to tight timescales - essential.

Proficient in Microsoft Outlook, Word and Excel - essential.

IFS / SAP experience – desirable.

Behaviours

Excellent team worker, who can create and maintain collaborative, productive working relationships.

Self-motivated individual thriving in a dynamic work environment.

Good verbal and written communication skills.

Collation and analysis of data.

Qualifications

A minimum of 5 GCSEs (or equivalent) at grade C / level 4, including Maths and English.

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