Administrator

Summary: The Administrator role involves providing comprehensive administrative and financial support for the Greenwich contract, ensuring compliance with company policies and legislative requirements. The position requires maintaining accurate records, managing correspondence, and facilitating purchasing processes. The Administrator will also support financial control processes and ensure operational efficiency through effective communication with stakeholders. This is a full-time, office-based position in Leeds, UK, for a duration of three months.

Key Responsibilities:

• Provide day-to-day administrative support to the Greenwich contract team.
• Maintain accurate, secure, and up-to-date records relating to payroll, personnel, agency staff, training, HR, purchasing, stock, and safety documentation.
• Manage incoming correspondence and respond to queries in a timely and professional manner.
• Organise and maintain digital filing systems to ensure easy accessibility and audit readiness.
• Maintain office consumables, PPE stock levels, and office equipment, reordering as required.
• Liaise effectively with internal departments and external suppliers to ensure smooth operational delivery.
• Facilitate the end-to-end purchase order process, including sourcing new suppliers, obtaining and evaluating quotations, raising purchase orders (via Workday), communicating with suppliers, chasing outstanding or missing orders, and receipting purchase orders.
• Track expenses and support financial control processes.
• Prepare, process, and reconcile supplier invoices, ensuring correct rates are applied, accurate tonnage and disposal data are recorded, and dates and supporting documentation are verified.
• Raise client invoices within contractual deadlines.
• Submit weekly performance and operational data to the client within agreed timescales.
• Maintain and monitor trackers related to waste movements and other contract-specific reporting requirements.
• Provide administrative support to the Site Accountant and finance function to ensure accurate financial reporting and compliance.
• Ensure compliance with all company policies, Health & Safety standards, and legislative requirements.
• Report accidents, incidents, near misses, hazards, or safety concerns promptly to the Leadership Team.
• Attend and complete all mandatory and role-specific training.
• Identify opportunities to improve administrative processes, systems, and site efficiencies.
• Support the wider team in delivering contractual obligations to the client.
• Undertake additional tasks as directed by Site Management.

Key Skills:

• Excellent organisational and time management skills.
• Strong attention to detail, particularly when handling financial and operational data.
• Good communication skills (written and verbal).
• Intermediate proficiency in Microsoft Office applications, particularly Word and Excel.
• Analytical mindset with strong problem-solving ability.
• Proactive approach with the confidence to suggest process improvements.
• Experience in a similar administrative or finance-support role (desirable).
• Familiarity with Google Workspace (Docs, Sheets, Drive) (desirable).
• Experience using Workday (desirable).
• Experience with Elemos and/or Sage (desirable).

Salary (Rate): undetermined

City: Leeds

Country: UK

Working Arrangements: on-site

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other