Administrator

Job Description

• Entry & verification of engineer's timesheets & job reports assisted by Contract Managers
• Processing Purchasecards receipts and coding to an online banking system
• Calculation and verification of overtime hours ready for monthly submission to Payroll
• Liaise with Contract Managers & Supervisors to effectively investigate and resolve invoicing queries escalating issues where necessary to Management team
• Generate invoices and issue to customers through agreed communications channels such as emails & customer CAFM systems, on a monthly basis
• Continuously update appropriate accounting and customer CAFM systems with detailed and accurate information ensuring supporting information / evidence is in place
• Chase appropriate parties for supporting information (subcontractor & engineers reports, subcontractor & supplier invoices) if not in place and file accordingly
• Uploading of statutory documentation for Compliance tracker, client portals Equans customer, including but not limited to Combustion, Refrigeration and NICEIC Certification.
• Processing any contractual requests ensuring the system is up-to-date including renewals and variations, ensuring the correct forms are submitted to support changes.
• Carry out general administrative duties in line with the departmental policies & procedures as required
• Undertake any 'ad hoc' duties as requested by the Management team which are commensurate with the role