Administrator (FTC - Maternity cover)

Administrator ¦ Estimating & Pre-Contract Team (Maternity cover - FTC Circa 12 months)

Sector: Infrastructure, Construction & Civil Engineering (including Rail, Aviation, Highways, Power & Energy, Environment)

Location: Barnsley

Join a dynamic Estimating and Work Winning team supporting national framework bids and regional project tenders across multiple business regions. This is an exciting opportunity for an experienced administrator to join the team on a temporary basis for a circa 12months maternity cover, to support Pre-Contract team activities with professionalism and efficiency.

About The Business Unit

A busy and fast-paced regional team within a growing organisation, delivering a wide range of civil engineering infrastructure works in sectors such as:

• Rail
• Aviation
• Power
• Highways
• Environment

Agency Projects include multi-disciplinary works delivered via standalone tenders and long-term framework agreements with strategic clients. Current contracts include:

• CP7 infrastructure schemes
• Network Rail reactive/planned maintenance
• Environment Agency Frameworks involving bridge replacements/upgrades, railway station improvements, tunnel works, and heavy civils.

Role Overview

As Administrator within the Estimating team, you will play a key support role to internal colleagues and external partners. Responsibilities include:

• Complete Pre-con Admin activities, such as:
• Log tender enquires coming into the business.
• Daily bid preparation, transmission and recording the associated data.
• General administration including letters, emails and other communications.
• Complete an estimating information pack to issue to subcontractors based on lists from Estimators inclusive of all drawings, specifications, schedules and relevant documentation.
• Keep enquiry tracker sheets of enquiries and quotes received and issue to Estimating team regularly.
• Log new projects onto the CRM and update status as required.
• Upload all incoming and outgoing documentation to Workspace (PIM) in correct document folders.
• Assist the estimating team in monitoring and achieving deadlines for return of information to Clients.
• Check and upload compiled tender information from Estimating / Bid Team to Client Portals by the deadlines set and in the correct format.
• Other tasks as may from time to time be deemed necessary and are authorised by line managers.
• Undertake duties such as report maintenance, report creation, statistics reports.
• Support Business development administration
• Maintain the Framework schedule.
• Maintain the strategic pipeline schedule.

Requirements

Ideal candidates will bring prior administrative experience from a construction-related environment and demonstrate:

• Strong PC and keyboard skills
• Ability to work under pressure and meet tight deadlines
• Excellent attention to detail and confident communication skills (including telephone manner)
• Effective decision-making and problem-solving abilities
• Solid organisational and planning capabilities
• Confidence liaising with different stakeholders across teams
• Ability to work independently and proactively resolve issues
• Accurate reporting skills and familiarity with document formatting
• Proficiency in Microsoft Word, Excel, and Visio

What We Offer

• Competitive salary (based on experience)
• 25 days holiday plus bank holidays
• Company-contributed pension scheme
• Life insurance
• Westfield Health Cash Plan and Westfield Rewards
• Structured internal support and development platform
• Opportunities for continuous learning and career progression
• Safe and inclusive working environment
• Regular employee forums to ensure all voices are heard

The Company

Why AmcoGiffen?

You will be joining a reputable and firmly established, engineering contractor operating nationally in rail, civils and engineering markets. AmcoGiffen are renowned in the market as a specialist civil, building, mechanical and electrical renewals and maintenance business with ongoing and successful projects and frameworks across the country, you will become part of our expert outfit. AmcoGiffen has a wealth of experience working on sensitive, live assets in highly regulated environments, we deliver exceptional peace of mind for our customers, creating and maintaining assets across a growing range of high-quality public and private sectors. These include rail, power generation, electricity distribution, flood defence, aviation, waterways and much more.

Diversity & Inclusion at AmcoGiffen

We value collective expertise, but also the spark that one person can bring. As one of us, you can be you, because your individuality is an asset to our business and the communities in which we work and represent. We are working hard as part of the civil engineering and construction industry, to improve diversity & inclusion. Our Diversity and inclusion journey at AmcoGiffen, is constantly evolving and is designed to break down barriers and promote the principles of a diverse workforce through multiple channels. This includes delivering training, raising awareness, regular forums and sharing our engagement calendar of activities and events to encourage participation at all levels throughout our organisation. Diversity & Inclusion is embodied throughout our SPIRIT core Business values and lies at the heart of our culture of Safety, Professionalism, Innovation, Respect, Integrity and Teamwork. AmcoGiffen is an Equal Opportunities Employer, offering challenging, worthwhile careers to everyone and is pro-actively committed to improving our understanding year on year to foster a diverse and inclusive environment for all employees as well as for the customers and communities in which we serve and operate within. It doesn’t matter to us what your age, disability, employment status, gender, health, marital status, sexual preference, membership or non-membership of a trade union, nationality, race, religion or social class are, or indeed any other personal characteristics not directly related to the relevant job. Anyone who meets the requirements of the job is eligible for employment with AmcoGiffen.

Health & Wellbeing

Operating from a people first perspective we support safety and wellbeing in the workplace as a priority. We have large number of colleagues that are trained and qualified mental health first aiders to support and listen where appropriate. We enrol all of the AmcoGiffen family onto an employee assistance programme which provides 24 hour, 7 days a week counselling and advice services.

Is AmcoGiffen your next career challenge? If so, apply now! For more information or to arrange a private and confidential discussion about AmcoGiffen career opportunities, please contact our Recruitment Team: tom.peach@amcogiffen.co.uk Recruitment Manager