Administrative Business Partner [208115]

We are seeking an experienced and highly organised Administrative Business Partner to provide comprehensive support to three Directors across different business units. This is a fast-paced and high-impact role requiring exceptional judgement, discretion, and the ability to manage competing priorities with confidence and professionalism. The successful candidate will act as a trusted partner, ensuring smooth day-to-day operations and enabling senior leaders to focus on strategic priorities.

Key Responsibilities

• Calendar & Time Management
• Proactively manage complex and dynamic calendars across multiple time zones
• Prioritise meetings and resolve scheduling conflicts with sound judgement
• Coordinate internal and external stakeholder meetings
• Travel Coordination
• Arrange domestic and international travel, including flights, accommodation, ground transport, and visas where required
• Prepare detailed travel itineraries
• Manage last-minute changes efficiently and calmly
• Expense Management
• Oversee end-to-end expense processing and reconciliation
• Ensure compliance with internal policies and procedures
• Track budgets and support financial reporting where necessary
• Event & Logistical Support
• Provide logistical coordination for small to medium-scale events, including team meetings, offsites, and leadership sessions
• Liaise with venues, vendors, and internal stakeholders
• Support event planning from concept through to execution
• Stakeholder & Administrative Support
• Build strong working relationships across teams and business units
• Handle confidential information with discretion
• Support ad hoc administrative projects and operational initiatives

Required Experience & Skills

• Minimum of five years’ relevant professional experience in an administrative, executive support, or business partner role
• Experience supporting senior leadership in a fast-paced, global organisation
• Exceptional organisational and time-management skills
• Strong written and verbal communication skills
• High attention to detail and accuracy
• Ability to work independently while managing multiple priorities
• Proficiency with standard office and collaboration tools

Personal Attributes

• Proactive and solutions-oriented
• Calm under pressure
• Highly professional with strong interpersonal skills
• Adaptable and comfortable with change

This role offers the opportunity to work at the heart of senior leadership operations, contributing to the effectiveness and success of multiple business units. This role is open for a limited time. Next steps will be shared with shortlisted candidates ASAP. Due to the high volume of applicants, we may be unable to reply to each applicant individually. If you have not received a response, please assume that you have not been selected for progression to the next stage of the hiring process.

Client Description

Our Client is a multinational technology company, specialising in Internet-related services and products; including online advertising technologies, search engine, cloud computing, software, and hardware. The atmosphere is relaxed with a diverse and innovative culture. Opportunities for growth and progression and networking with like-minded people across the business and beyond. Aquent is dedicated to improving inclusivity & is proudly an equal opportunities employer. We encourage applications from under-represented groups & are committed to providing support to applicants with disabilities. We aim to provide reasonable accommodation for any part of the employment process, to those with a medical condition, disability or neurodivergence.