Purpose of the role:
Support the Global Company Secretariat function by providing administrative, governance, and executive support. The role involves coordinating board and committee activities, managing company secretarial systems and records, supporting compliance processes, and assisting senior stakeholders across the organisation.
What you'll do:
- Extensive executive and administrative support, including diary management, board meeting coordination, travel arrangements, expenses, and governance documentation.
- Support corporate governance and compliance activities, including KYC requests, statutory documentation, signatures, legalisation processes, and compliance record maintenance.
- Act as a key user for Company Secretariat systems, providing first-line support, system administration, troubleshooting, and process improvements.
- Maintain and manage corporate records, document management systems, archiving, retrieval, and secure document distribution.
- Coordinate financial and operational administration, including budget tracking, invoice processing, action tracking, and support for corporate bid submissions.
The skills you'll need:
- Strong administration, Executive Assistant, or PA experience.
- Experience supporting senior stakeholders and managing multiple priorities.
- Background in Company Secretarial, Legal, Governance, Corporate Services, or Professional Services environments.
- Proficient in Microsoft Office Suite, document management, and expense management systems.
- Experience using Company Secretariat software (e.g., Diligent Entities, Board Intelligence, GEMS).
- Highly organised with strong attention to detail, stakeholder management, communication, and confidentiality skills.
About the client
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all. Arup's internal employee networks support their inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - creating a space for everyone to express themselves and make a positive difference.