Administrative Assistant IV

Job Responsibilities

• Supporting day-to-day construction and maintenance operations through administrative coordination with supervisors and field teams
• Handling timekeeping-related activities and ensuring records are accurate and submitted on time
• Maintaining records and documentation and keeping them organized and current
• Managing scheduling and coordination for supervisors and field operations

Essential Job Duties and Job Functions

• Perform timekeeping duties, including entering, reviewing, and reconciling time records
• Complete data entry accurately and on deadline
• Schedule and coordinate meetings, conferences, and field activities
• Maintain filing systems and department documentation
• Prepare documents, correspondence, and reports using word processing
• Receive and direct visitors
• Handle financial record keeping
• Obtain supplies and sort and distribute mail
• Provide general administrative support to supervisors and field operations
• Support special projects as assigned

Knowledge and Skills

• Strong attention to detail and accuracy
• Ability to prioritize and manage multiple time-sensitive tasks in a fast-paced operations environment
• Strong communication and organizational skills
• Strong computer and data-entry skills
• Familiarity with MS Office (required)
• Comfortable working an early-start schedule (approx. 6:30-7:00 a.m.)

Education and Experience

• Administrative or office support experience, ideally in an operations, construction, or field-based setting
• Experience with timekeeping, scheduling, and records management preferred
• Proficiency in MS Office