The Opportunity
We are recruiting for an experienced Administrative Assistant to support the KBR project team working on the prestigious Aramco Shaybah Project.
This is an excellent opportunity to join a high-profile engineering and project environment, providing key administrative and coordination support to a large project team based in Leatherhead.
Key Responsibilities
- Manage and maintain project trackers, ensuring accurate records and timely escalation of actions.
- Produce and distribute weekly tracker reports to Hiring Managers.
- Coordinate quarterly team surveys using Mentimeter.
- Update and maintain distribution lists across multiple office locations.
- Manage office floor plans, seating arrangements and address changes.
- Build, maintain and distribute project team lists.
- Monitor holiday schedules to identify potential resource overlaps within disciplines.
- Manage client correspondence, including logging, numbering and filing documentation.
- Organise project events, team celebrations, VIP visits and catering requirements.
- Coordinate office supplies and printer requirements.
- Arrange workplace adjustments and special equipment for team members.
- Liaise with IT teams to resolve technical issues.
- Monitor meeting rooms and shared office facilities to ensure they remain fully operational and presentable.
- Coordinate with facilities and security teams regarding office maintenance and access requirements.
About You
To be successful in this role, you will have:
Previous experience in an Administrative Assistant, Team Assistant, Project Administrator or Office Coordinator position.
Excellent organisational and time management skills.
Strong attention to detail and ability to manage multiple tasks simultaneously.
Confident communication skills with stakeholders at all levels.
Good working knowledge of Microsoft Office, including Excel, Outlook and Word.
Experience supporting large teams or working within engineering, construction, energy or project-based environments would be advantageous.
A proactive and professional approach to problem-solving.
What's on Offer
Immediate start available.
Opportunity to support a major international project.
Collaborative and professional working environment.
Long-term contract opportunity.