Administrative Assistant II
Posted 4 days ago by 1749108878
Negotiable
Undetermined
Undetermined
Houston, Texas, United States
Summary: Seeking a highly organized and proactive Administrative Assistant to provide dedicated support to a small group of senior leaders. This role will handle a variety of administrative tasks to ensure smooth day-to-day operations. The ideal candidate is detail-oriented, tech-savvy, and thrives in a fast-paced project environment. Reporting to the Director, TIS PMO, this role provides a broad range of basic to complex level support services activities on a multi-year integration program.
Key Responsibilities:
- Calendar management (scheduling meetings, managing calendar invites)
- Coordinate travel (flights and hotel bookings)
- Preparing expense reports
- Manage onboarding for employees and contractors for the group of senior leaders
- Use judgment and initiative to communicate with internal stakeholders, clients, and colleagues.
- General administrative duties to support the group of senior leaders and the IT team
- Assist in coordinating meetings, functional, and other special events
Key Skills:
- Administrative certification or equivalent experience, including business communications.
- Minimum 3 years of progressively responsible and related experience in support of management.
- Proven communication and influence skills.
- Excellent interpersonal skills with the ability to collaborate with diverse work styles.
- Strong knowledge of related Microsoft Office Suite, SharePoint, enterprise structure, and standard operating procedures; advanced computer skills.
- Requires a high level of discretion, tact, and diplomacy in dealing with internal and external contacts, and confidential or sensitive information.
- Strong organizational skills with the ability to prioritize work to support multiple clients in a fast-paced environment.
- Ability to make suggestions to streamline and continuously improve relevant systems and processes.
- Highly motivated, positive, and professional
- Strong attention to detail and high degree of accuracy
- Ability to demonstrate initiative and decision-making within the scope of responsibility.
- Strong team player, collaborates well with others to solve problems and actively incorporates input from various sources.
- Experience working with others on a global basis
- Strong analytical and problem-solving skills - communicates clearly and succinctly and effectively evaluates information/data to make decisions, anticipates obstacles and develops plans to resolve, creates actionable strategies and operational plans.
Salary (Rate): undetermined
City: Houston
Country: United States
Working Arrangements: undetermined
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
One of our major oil and gas clients is seeking an Administrative Assistant II to work on a 12-month assignment in their facilities in Houston, TX.
Summary:
Seeking a highly organized and proactive Administrative Assistant to provide dedicated support to a small group of senior leaders. This role will handle a variety of administrative tasks to ensure smooth day-to-day operations. The ideal candidate is detail-oriented, tech-savvy, and thrives in a fast-paced project environment. Reporting to the Director, TIS PMO, this role provides a broad range of basic to complex level support services activities on an multi-year integration program.
Responsibilities:
- Calendar management (scheduling meetings, managing calendar invites)
- Coordinate travel (flights and hotel bookings)
- Preparing expense reports
- Manage onboarding for employees and contractors for the group of senior leaders
- Use judgment and initiative to communicate with internal stakeholders, clients, and colleagues.
- General administrative duties to support the group of senior leaders and the IT team
- Assist in coordinating meetings, functional, and other special events
Requirements:
- Administrative certification or equivalent experience, including business communications.
- Minimum 3 years of progressively responsible and related experience in support of management.
- Proven communication and influence skills.
- Excellent interpersonal skills with the ability to collaborate with diverse work styles.
- Strong knowledge of related Microsoft Office Suite, SharePoint, enterprise structure, and standard operating procedures; advanced computer skills.
- Requires a high level of discretion, tact, and diplomacy in dealing with internal and external contacts, and confidential or sensitive information.
- Strong organizational skills with the ability to prioritize work to support multiple clients in a fast-paced environment.
- Ability to make suggestions to streamline and continuously improve relevant systems and processes.
- Highly motivated, positive, and professional
- Strong attention to detail and high degree of accuracy
- Ability to demonstrate initiative and decision-making within the scope of responsibility.
- Strong team player, collaborates well with others to solve problems and actively incorporates input from various sources.
- Experience working with others on a global basis
- Strong analytical and problem-solving skills - communicates clearly and succinctly and effectively evaluates information/data to make decisions, anticipates obstacles and develops plans to resolve, creates actionable strategies and operational plans.