Summary: The Front Office Team Assistant role at a leading investment bank involves supporting a large team in a fast-paced environment, primarily on the trading floor. The position requires managing complex international travel, multiple busy diaries, and various administrative tasks. This ongoing temporary role has the potential to convert to a permanent position and is office-based five days a week. Candidates must have experience in a corporate setting, particularly within financial services, and possess strong organizational skills.

Key Responsibilities:

• Diary and calendar management
• Coordinating and scheduling meetings and conference calls across multiple time zones
• Managing high volume of phone calls and emails, relaying information in a timely and accurate manner
• Coordinating room bookings for internal/external meetings and VCs across multiple locations
• Coordinating travel arrangements for the team, including visa applications, international flight and accommodation bookings, and car bookings
• Expense management and preparation
• Taking on ad hoc tasks while maintaining workflow
• Supporting teams in day-to-day issues, needs, and queries
• Providing phone/holiday coverage for colleagues

Key Skills:

• Experience as a Team Assistant within a busy corporate environment
• Experience in Financial Services is highly advantageous
• Excellent Microsoft Word, Excel, and Outlook skills
• Able to prioritize a variety of time-sensitive tasks
• High attention to detail and ability to multi-task
• Professional communication skills in person, on phone, and by email
• Comfortable working with people at all organizational levels
• Team player who works well under pressure
• Flexible and adaptable to support across multiple teams
• Resourceful and able to use initiative in solving issues
• Pro-active attitude when managing diaries
• Discretion in dealing with confidential business matters
• Friendly and approachable with a can-do attitude

Salary (Rate): £22

City: London

Country: United Kingdom

Working Arrangements: on-site

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other