Summary: The Administrative Assistant will provide essential support to the Program Management Office (PMO) and Construction Management Teams across EMEA, focusing on administrative tasks that enhance operational efficiency. This role involves managing contractor onboarding, maintaining project documentation, and utilizing Microsoft Office tools for data analysis and reporting. The ideal candidate will be detail-oriented and capable of multitasking in a dynamic environment.

Key Responsibilities:

• Provide administrative support to the PMO and Construction Management teams.
• Manage contractor onboarding, including arranging training and issuing security badges.
• Maintain and update the Construction Wiki, ensuring content is accurate and up to date.
• Execute the change management process in Procore, ensuring relevant data is uploaded for financial review before invoice approvals.
• Gather and analyze data, pull documents, and create reports for leadership.
• Use Microsoft Office tools (Excel, Word, PowerPoint) to organize information, apply formulas, and generate insights.
• Conduct deep dives into project information, ensuring accuracy and alignment with business objectives.
• Support special projects and one-off initiatives as assigned.

Key Skills:

• Proven experience in administrative support, preferably within a PMO or construction-related environment.
• Strong proficiency in Microsoft Excel (formulas, calculations, and data manipulation).
• Experience pulling documents, analyzing data, and building reports.
• Excellent organizational and multitasking skills, with the ability to manage competing priorities.
• Ability to work independently, take initiative, and proactively solve problems.
• Strong communication skills and ability to collaborate across multiple teams.

Salary (Rate): 18.5

City: undetermined

Country: Ireland

Working Arrangements: undetermined

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other