Job Overview
The Administration & Technical Co-ordinator role provides technical and administrative support to the organisation, with a focus on smooth running and efficiency.
Co-ordinating activities across departments to ensure smooth workflow and communication whilst providing support maintaining a high level of confidentiality as appropriate.
Key Role Deliverables
- First point of contact for support and technical inquiries, solving problems quickly and efficiently to minimize disruption.
- Management & coordination of logistics and diaries for both internal & external meetings for relevant leaders.
- Co-ordinate and book travel arrangements, plan itineraries and process expenses.
- Attend meetings and take notes/minutes as required.
- Manage department procurement card.
- Arrange internal events (townhalls, coffee sessions) and collate information for internal briefings.
- Co-ordinate attendance at external events (business breakfasts, awards, etc) as required.
- Organise and prepare documents requiring the integration of multiple office technology and software applications.
- Raise requisitions in SAP as required, following through with SES numbers and checking payments are forthcoming, acting as go between with vendor and finance department and dealing with queries.
- Monitor budget spend for POs within relevant departments and flag to appropriate person when reaching limit.
- Follow the safety and environmental policies, guidelines, and procedures as directed by the business unit.
- Support the creation of key technical reporting requirements.
- Act as a Champion for implementation and embedding of change.
- Any other associated duties as reasonably required.
Competence & Qualifications
Technical Skills:
Strong communication skills that informs/shares knowledge clearly and unambiguously.
Proven ability to work collaboratively, within their team and across the organisation and externally as required.
Networks effectively internally and externally, creating an immediate, positive, and credible impression on others.
Leads other parties in conversations on the important issues and use persuasive contributions to influence change and action.
Demonstrates attention to detail.
Qualifications
High School/College education required minimum
Knowledge of energy industry preferred but not required