Summary: The Administration Coordinator role involves providing essential administrative support to the Commercial Operations and Government Affairs functions of a global pharmaceutical company for a 12-month contract. The position requires strong organizational skills, the ability to manage multiple tasks, and effective communication with various stakeholders. The role also includes responsibilities such as calendar management, contract generation, and event coordination. Candidates should be proactive and able to work under pressure while maintaining high levels of accountability and integrity.

Key Responsibilities:

• Provide administration support, including calendar management and travel arrangements
• Interaction with and generation of contracts with external suppliers and agencies
• Management of Purchase Order creation, tracking and receipting
• Handle general customer enquiries and route questions to appropriate resources within the business
• Assist with compliance processes and liaise with agencies and internal staff to ensure that items are uploaded onto the Promomats compliance system
• Work with the Commercial Operations and Government Affairs teams on defined projects
• Responsible for coordinating events, including planning, organizing, and implementing event activities
• Maintain and ensure Opex trackers are up-to-date when raising POs
• Use Ariba SAP for supplier management, PO raising, and monthly accrual engine clearing

Key Skills:

• Proven administration experience within a fast-paced organization supporting Senior Level Management
• Experience with data management and MS Office (Excel, Word, PowerPoint, and Outlook)
• Keen to take the initiative, resilient under pressure, and strong ability to prioritize
• Excellent communication and high-level organizational skills
• High levels of accountability and integrity, with the ability to be an excellent team player
• Comfortable working with ambiguity in individual or team environments
• Proven knowledge of pharmaceutical processes and systems is advantageous but not essential

Salary (Rate): £28.00

City: Camden

Country: United Kingdom

Working Arrangements: hybrid

IR35 Status: inside IR35

Seniority Level: Mid-Level

Industry: Other