Admin Assistant – Investment Banking – Transaction Services

Summary: The Admin Assistant role in Investment Banking's Transaction Services involves providing administrative support to a Senior Leadership team member in a dynamic environment. The position requires strong organizational skills and the ability to manage various tasks, including diary management and travel arrangements. The candidate should be proactive, possess excellent communication skills, and be capable of handling sensitive information. This is a 6-month contract based in London with some flexibility for remote work after training.

Key Responsibilities:

• Diary management, including organising internal/external meetings
• Arranging conference calls and video conferences internally and externally
• Booking and making all necessary arrangements for complex domestic and international business travel
• Handling expenses using Concur system – with a general understanding of the bank’s policies
• Develop knowledge of SLT/Team clients, transactions and specific individuals
• Establish professional and effective communication at all levels with internal stakeholders, assistants in your area and cultivating relationships with external clients and their assistants
• Handling sensitive and confidential material and information
• Manage professional responses to telephone calls, taking ownership of queries
• Management of email system, prioritising and responding where appropriate
• Team offsite and event planning
• Coverage for vacation across the admin support team

Key Skills:

• Experience working within financial services or a fast-paced environment
• Excellent communication skills at all levels written and verbally
• Excellent computer skills including Outlook, Word, Excel, and PowerPoint
• Confidence at dealing with people of all levels both internally and externally
• Proactive style and ability to work independently and as a team player
• Capable to multitask and prioritise
• Capable to work efficiently in a pressurised environment
• Strong planning/organizational and interpersonal skills
• Professional/confident manner

Salary (Rate): £27.50/hour

City: London

Country: United Kingdom

Working Arrangements: hybrid

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other