Admin Assistant - Global Pharma

Admin Assistant - Global Pharma

Posted Today by Proclinical Staffing

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Negotiable
Undetermined
Undetermined
Harlow, England, United Kingdom
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Administrative Support Backbone.js Device Tracking Software EFTPOS Email Archiving Expense Reports Management Microsoft 365 Microsoft Excel Microsoft Office Microsoft PowerPoint Microsoft Visio SAP Applications SAP Concur (Travel And Invoice Software) Spreadsheets Superuser Workflows

Summary: The Admin Assistant (EA) role at a leading pharmaceutical company involves providing comprehensive administrative support to senior regulatory professionals. Key tasks include managing schedules, coordinating travel, and handling documentation within a pharmaceutical environment. The position requires strong organizational skills and proficiency in various software applications to ensure efficient departmental operations. This role is essential for maintaining the workflow and supporting the regulatory affairs team effectively.

Key Responsibilities:

  • Provide administrative support to senior regulatory staff, including diary management and prioritizing schedules.
  • Coordinate travel arrangements and logistical support for senior team members.
  • Process expense reports in the internal system promptly.
  • Handle Power of Attorney (PoA) documents, including printing, signing, notarization, and tracking.
  • Assist with training and travel requests, maintaining records and notifying requestors of approvals or rejections.
  • Support ad hoc tasks such as courier services, scanning, archiving, and preparing presentations or spreadsheets.
  • Manage departmental stationery orders and receipt them in the Ariba system.
  • Update organizational charts using Visio as needed.
  • Raise and manage purchase orders (POs) through the Ariba system.
  • Maintain internal departmental distribution lists.
  • Assist with event management and handle professional membership renewals.
  • Serve as a superuser for SAP Concur Travel & Expense and Ariba systems, providing guidance to colleagues.
  • Act as the main point of contact for the Harlow Regulatory Affairs department.
  • Prioritize and organize workload effectively while maintaining confidentiality.

Key Skills:

  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe.
  • Familiarity with Outlook, TEAMS, SAP Concur Travel & Expense, and Ariba is preferred.
  • Strong attention to detail and excellent typing skills.
  • Ability to work under pressure and meet deadlines.
  • Strong organizational and communication skills.
  • Demonstrated initiative, teamwork, and customer service orientation.

Salary (Rate): undetermined

City: Harlow

Country: United Kingdom

Working Arrangements: undetermined

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other

Detailed Description From Employer:

Be the backbone of innovation and join a leading pharmaceutical company to help keep life-changing science moving forward! Proclinical is seeking an Admin Assistant (EA) to provide comprehensive administrative support to senior regulatory professionals within a pharmaceutical environment. This role involves managing schedules, coordinating travel, handling documentation, and supporting various departmental tasks.

Responsibilities:

  • Provide administrative support to senior regulatory staff, including diary management and prioritizing schedules.
  • Coordinate travel arrangements and logistical support for senior team members.
  • Process expense reports in the internal system promptly.
  • Handle Power of Attorney (PoA) documents, including printing, signing, notarization, and tracking.
  • Assist with training and travel requests, maintaining records and notifying requestors of approvals or rejections.
  • Support ad hoc tasks such as courier services, scanning, archiving, and preparing presentations or spreadsheets.
  • Manage departmental stationery orders and receipt them in the Ariba system.
  • Update organizational charts using Visio as needed.
  • Raise and manage purchase orders (POs) through the Ariba system.
  • Maintain internal departmental distribution lists.
  • Assist with event management and handle professional membership renewals.
  • Serve as a superuser for SAP Concur Travel & Expense and Ariba systems, providing guidance to colleagues.
  • Act as the main point of contact for the Harlow Regulatory Affairs department.
  • Prioritize and organize workload effectively while maintaining confidentiality.

Key Skills and Requirements:

  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe.
  • Familiarity with Outlook, TEAMS, SAP Concur Travel & Expense, and Ariba is preferred.
  • Strong attention to detail and excellent typing skills.
  • Ability to work under pressure and meet deadlines.
  • Strong organizational and communication skills.
  • Demonstrated initiative, teamwork, and customer service orientation.

If you are having difficulty in applying or if you have any questions, please contact Dean Fisher at d.fisher@proclinical.com.

Apply Now: If you are interested in applying to this exciting opportunity, then please click 'Apply' or to speak to one of our specialists please request a call back at the top of this page. Proclinical is a leading life sciences recruiter focused on finding exceptional people and matching them with the finest positions across the globe. Proclinical is acting as an Employment Agency in relation to this vacancy. By submitting this application, you confirm that you've read and understood our privacy policy, which informs you how we process and safeguard your data - https://www.proclinical.com/privacy-policy

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