Accounts Payable Officer
Posted 2 weeks ago by NWSSP Legal & Risk Services
Negotiable
Undetermined
Undetermined
Cardiff, Wales, United Kingdom
Summary: The Accounts Payable Officer position at NHS Wales Shared Services Partnership involves resolving complex supplier invoice queries and providing guidance on Accounts Payable policies. The role is based in Cardiff and is a fixed-term position for six months. Candidates are encouraged to apply in Welsh, and the ability to speak Welsh is desirable.
Key Responsibilities:
- Resolve complex and aged supplier invoice queries in accordance with financial procedures.
- Investigate and respond to sensitive queries from suppliers and internal departments.
- Provide advice and guidance on Accounts Payable policies and procedures.
- Ensure compliance with VAT and Construction Industry tax requirements.
Key Skills:
- Proficient computer skills, particularly in Excel and Word.
- Strong communication and interpersonal skills.
- Organised and methodical approach to work.
- Ability to work effectively in a team.
- AAT/NVQ level 3 or equivalent experience.
Salary (Rate): undetermined
City: Cardiff
Country: United Kingdom
Working Arrangements: undetermined
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
If you are looking to join NWSSP, please see the additional information below that may be of interest to you:
- Our “Benefits” video has been created to highlight and showcase some of the benefits of working for the NHS and NWSSP:- https://youtu.be/zX3x046SDhg
- The “Tops Tips – Be Yourself” video has been designed to support candidates applying for roles with NWSSP. We have outlined 8 key steps to help candidates articulate their capabilities and experience when completing applications with NWSSP. https://youtu.be/qe3ibY8b6m4
Applicants are invited to apply in Welsh. Any application submitted in Welsh will not be treated less favourably than an application made in English
Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum. This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed
Job Overview
NHS Wales Shared Services Partnership has an exciting opportunity in our Accounts Payable Department. We are looking for an Accounts Payable Officer who is enthusiastic, organised and efficient to join the Accounts Payable Team based at Companies House in Cardiff. The post holder will be responsible for resolving invoice queries and responding to queries from both internal and external sources. This post is fixed term/secondment for 6 months until 31.12.2026 due to secondment cover. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
Main duties of the job
The main purpose of the role is to resolve often complex and aged supplier invoice queries in line with Health Board/Trust Financial Procedures and Standing Financial Instructions and in accordance with operational timetables and deadlines, ensuring that VAT and Construction Industry tax requirements are correctly applied. To investigate, resolve and respond to complex and/or sensitive queries from Suppliers, other Departments within the Health Board/Trust and other Finance Department Staff, and to provide advice and guidance to others regarding the application of Accounts Payable related policies and procedures. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Working for our organisation
At NHS Wales Shared Services Partnership we expect everyone to embrace our values of Listening and Learning, Working Together, Taking Responsibility and Innovating. Our organisation encourages an agile working approach and we pride ourselves on being a learning organisation motivated by continuous improvement. We are committed to creating an inclusive workplace that values equality, diversity and inclusion, focussing on the wellbeing and belonging of our people. Excellent customer service is something we strive for, for both our internal and external customers. Offering a comprehensive benefits package, there is something for everyone. To find out more about working for us, the benefits we offer and guidance on the application process please visit https://nwssp.nhs.wales/working-for-us/
NWSSP work in an agile way where possible, all posts will have a contractual base but as part of agile ways of working that may mean working from home and other locations. We also look at how we balance flexibility with community, and how to manage opportunities to learn from each other.
Detailed Job Description And Main Responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
Person specification
Other Essential criteria
- Team Worker
- Customer Orientated
- Organised and methodical approach to work.
- Self Motivated
Desirable criteria
- Ability to speak Welsh
Aptitude & Abiltities
Essential criteria
- Proficient computer skills, Excel and Word
- Accurate and efficient standard keyboard skills
- Well developed communication and inter-personal skills
Experience
Essential criteria
- Working in a team
- Working in an office environment
Qualifications
Essential criteria
- AAT /NVQ level 3 or equivalent demonstrable experience
- Financial systems and packages
- Understanding of technical accounting procedures
Desirable criteria
- ECDL or equivalent
- Customer Service Training
- Knowledge of working in an NHS environment
- Oracle FMS
We are committed to flexible working and equal opportunities. If you are short listed for interview you will be contacted by email using the email address with which you registered. Please ensure that you check your email account regularly. Prior consideration for this vacancy will be given to staff awaiting redeployment. We therefore reserve the right to withdraw this advert at any stage.
When applying for this post it is essential that you read the Job Description and Person Specification (where available) and demonstrate how your skills, knowledge and experience meet the requirements of the person specification. Only candidates who clearly demonstrate how they meet the person specification will be shortlisted.
To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa , unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK . If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.
Applicant requirements
Welsh language skills are desirable
Documents to download
- Job Description and Person Specification - English (PDF, 456.4KB)
- Swydd ddisgrifiad & Manyleb y person - Cymraeg (PDF, 544.5KB)
- Occupational Health Form (PDF, 1.1MB)
- NWSSP Recruitment Services Privacy Notice (PDF, 696.3KB)
- NWSSP - About Us (PDF, 6.6MB)
- NWSSP - Our Benefits 2023 (PDF, 487.5KB)
- NWSSP - Buddion (PDF, 491.0KB)
- PCGC -Amdanom (PDF, 6.7MB)
- Guidance Notes for Applicants April 2024 (PDF, 278.7KB)
- IMTP Summary 2024-2027 (PDF, 13.7MB)
- IMTP Summary 2024-2027 - Cymraeg (PDF, 13.7MB)
Further details / informal visits contact
Name Ceriann Clatworthy
Job title Accounts Payable Team Manager
Email address Ceriann.clatworthy@wales.nhs.uk
Telephone number 02921501141