Accounts Payable Coordinator

Accounts Payable Coordinator

Posted 1 day ago by Captivate Group

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£30,000 Per year
Undetermined
Undetermined
Shoreditch, England, United Kingdom
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Accounts Payable Accruals Acquisition Due Diligence Bank Reconciliations Cash Flows Debits And Credits Due Diligence EFTPOS External Auditing Finance Fixed Asset Fixed Asset Register Forecasting Invoicing Management Microsoft 365 Microsoft Excel Outsourcing Statutory Audit Value-Added Tax VAT Returns

Summary: This role is a 9-month fixed-term contract for an Accounts Payable Coordinator responsible for coordinating Accounts Payable with a shared service provider. The position involves overseeing the transition of AP and back-office functions, managing supplier payments, and ensuring compliance with financial processes. The Coordinator will also handle supplier reconciliations and maintain accurate records of cash outflows.

Key Responsibilities:

  • Act as the main point of contact for the outsourced AP team.
  • Ensure adherence to agreed SLAs and quality standards in invoice processing.
  • Review outsourced AP reports and resolve discrepancies promptly.
  • Process weekly/monthly supplier payment runs, ensuring accuracy and timeliness.
  • Ensure that all payments are correctly authorised and supported by POs or contracts.
  • Maintain control over cash outflows and update short-term cashflow forecasting.
  • Regularly review aged creditor reports to avoid debit balances and overdue items.
  • Ensure supplier accounts are reconciled monthly and discrepancies followed up.
  • Monitor and maintain accurate records of supplier queries and resolutions.
  • Carry out due diligence checks on all new supplier setups (bank details, contact info, VAT status).
  • Ensure POs are issued and approved before invoices are received.
  • Educate agency teams on PO policy and monitor compliance.
  • Work with the finance team to ensure all costs are entered or accrued at year-end.
  • Support statutory audit with AP schedules and reconciliations.
  • Assist with reporting on supplier liabilities and cut-off accuracy.
  • Ensure Fixed asset register is updated and assets depreciated in line with policy.
  • Provide cover for the Production Accountant during periods of absence.
  • Prepare for review quarterly VAT returns.
  • Other adhoc tasks as required.

Key Skills:

  • Experience in Accounts Payable or finance roles.
  • Strong understanding of financial processes and compliance.
  • Excellent communication and interpersonal skills.
  • Ability to manage multiple tasks and meet deadlines.
  • Proficiency in financial software and Microsoft Excel.
  • Attention to detail and accuracy in financial reporting.
  • Experience with supplier management and reconciliations.

Salary (Rate): £30,000 yearly

City: Shoreditch

Country: United Kingdom

Working Arrangements: undetermined

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other

Detailed Description From Employer:

This is a 9 month FTC (annual salary equivalent £28-£30k depending on experience) to co-ordinate Accounts Payable with our shared service provider and to also fully transition AP and other back-office functions into the shared service provider by the end of the FTC. In the lead up to full switch over the Accounts Payable Coordinator is responsible for overseeing the efficient and accurate processing of supplier payments across four marketing services agencies. This role involves managing the outsourced accounts payable provider, reviewing payment runs, performing supplier reconciliations, and ensuring that all cash outflows are properly documented. The Coordinator will also ensure supplier setup checks are carried out by outsourced AP Team, POs are issued in advance of invoicing, and year-end costs are fully captured.

Key Responsibilities

  • Oversight of Outsourced Accounts Payable Provider
  • Act as the main point of contact for the outsourced AP team.
  • Ensure adherence to agreed SLAs and quality standards in invoice processing.
  • Review outsourced AP reports and resolve discrepancies promptly.
  • Supplier Payments & Cash Outflows
  • Process weekly/monthly supplier payment runs, ensuring accuracy and timeliness.
  • Ensure that all payments are correctly authorised and supported by POs or contracts.
  • Maintain control over cash outflows and update short-term cashflow forecasting.
  • Supplier Reconciliations & Account Management
  • Regularly review aged creditor reports to avoid debit balances and overdue items.
  • Ensure supplier accounts are reconciled monthly and discrepancies followed up.
  • Monitor and maintain accurate records of supplier queries and resolutions.
  • Supplier Set-Up & PO Compliance
  • Carry out due diligence checks on all new supplier setups (bank details, contact info, VAT status).
  • Ensure POs are issued and approved before invoices are received.
  • Educate agency teams on PO policy and monitor compliance.
  • Year-End Accruals & Compliance
  • Work with the finance team to ensure all costs are entered or accrued at year-end.
  • Support statutory audit with AP schedules and reconciliations.
  • Assist with reporting on supplier liabilities and cut-off accuracy.
  • Other
  • Ensure Fixed asset register is updated and assets depreciated in line with policy.
  • Provide cover for the Production Accountant during periods of absence.
  • Prepare for review quarterly VAT returns.
  • Other adhoc tasks as required.
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