Accounts Payable Associate

Summary: The Accounts Payable Associate role involves managing the Accounts Payable function for a Hospitality client in London on a 12-month fixed-term contract. The position requires immediate availability and focuses on ensuring accurate processing of invoices and maintaining supplier relationships. The successful candidate will support the finance team by handling various payment processes and resolving discrepancies.

Key Responsibilities:

• Ensuring correct approvals are gathered
• Managing the Invoices Inbox
• Updating the Invoice Tracker used by the site General Managers to report and resolve discrepancies or queries
• Payment Runs
• Monthly supplier payments
• Monthly and Quarterly Rent & Service Charge payments
• Ad Hoc manual payment requests
• Purchase Ledger Maintenance
• Keep supplier details up to date on the accounting system
• Report on aged creditors monthly with comments
• Identify and proactively manage any backlog or build-up of issues
• Supplier Relationships
• Maintain strong relationships with suppliers
• Reconcile supplier statements promptly
• Resolve queries with suppliers and internal colleagues
• Provide support and training to the business on invoice approval processes
• Accurately processing high volumes of invoices (~1000 per month)

Key Skills:

• Purchase ledger experience (3+ years)
• Multi site, high volume of invoices (hospitality preferable)
• Excel proficiency (lookup formula, pivot tables, etc)
• Experience in managing a busy email inbox
• Excellent communication skills
• Finance system experience (Aqilla preferred)

Salary (Rate): £35000 yearly

City: London

Country: United Kingdom

Working Arrangements: undetermined

IR35 Status: fixed-term

Seniority Level: Mid-Level

Industry: Other

Detailed Description From Employer:

Accounts Payable Associate
£35,000
12 month fixed term contract
Must be immediately available

I am urgently looking to speak to experienced AP assistants that are immediately available and looking for a new role. I have a fantastic opportunity with a Hospitality client of mine in London, supporting them for a 12 month mat cover, looking after the Accounts Payable function. Please email your CV to shendl.van-wyk@investigo.co.uk

Responsibilities will include:

• Ensuring correct approvals are gathered
• Managing the Invoices Inbox
• Updating the Invoice Tracker used by the site General Managers to report and resolve discrepancies or queries
• Payment Runs
• Monthly supplier payments
• Monthly and Quarterly Rent & Service Charge payments
• Ad Hoc manual payment requests
• Purchase Ledger Maintenance
• Keep supplier details up to date on the accounting system
• Report on aged creditors monthly with comments
• Identify and proactively manage any backlog or build-up of issues
• Supplier Relationships
• Maintain strong relationships with suppliers
• Reconcile supplier statements promptly
• Resolve queries with suppliers and internal colleagues
• Provide support and training to the business on invoice approval processes
• Accurately processing high volumes of invoices (~1000 per month)

Candidate Specification:

• Purchase ledger experience (3+ years)
• Multi site, high volume of invoices (hospitality preferable)
• Excel proficiency (lookup formula, pivot tables, etc)
• Experience in managing a busy email inbox
• Excellent communication skills
• Finance system experience (Aqilla preferred)