Summary: The Accounts Payable and Expenses Administrator plays a crucial role in the finance operations team, focusing on the administration of expense transactions and invoice processing within a professional services environment. This position is on a 10-month fixed-term contract and emphasizes stakeholder satisfaction and compliance with firm policies. The role requires effective communication and service orientation to ensure smooth financial operations. The firm, CMS, is committed to diversity and inclusion, offering a supportive environment for professional growth.

Key Responsibilities:

• Administration of Expense System – Chrome River
• Working with Finance Systems Team and Financial Accountants regarding expense types and mapping
• Liaising with External Auditors on tax queries
• Collaborating with HR and Tax teams on Expense Policy
• Ensuring efficient processing of expenses/credit card transactions and travel data feeds
• Analyzing unapproved, unprocessed, and draft expense items
• Administering new starters and leavers
• Auditing items allocated to Expense Team and items reclaimed outside of expense policy
• Administering delegates within Expense System
• Handling and resolving queries for prompt transaction processing
• Processing out of pocket payments and direct debits through bank portal and 3E
• Administering Corporate Credit Card Programme and reconciling monthly statements for 300+ users
• Conducting regular audits of Corporate Credit Card Holders
• Reconciling balance sheet accounts with Financial Accounts
• Providing monthly reports to budget holders
• Completing bank reconciliations with Cashiers
• Managing general queries and calls from stakeholders and suppliers

Key Skills:

• Proven experience in a similar position within a professional services environment
• Desirable: Experience with Elite 3E or Elite Enterprise and an Expense system
• Desirable: Understanding of the legal industry and its operating model
• Good analytical skills
• Flexibility and ability to multi-task
• Attention to detail and high standards of accuracy
• Able to work under time pressure with tight deadlines
• Excellent written and oral communication skills focused on customer service
• Ability to manage different stakeholders confidently and diplomatically

Salary (Rate): undetermined

City: Glasgow

Country: United Kingdom

Working Arrangements: undetermined

IR35 Status: fixed-term

Seniority Level: Mid-Level

Industry: Finance