Accounts Payable Administrator
Posted 1 day ago by HAYS
Negotiable
Undetermined
Hybrid
Leeds, Yorkshire, UK
Summary: The Accounts Payable Administrator role involves managing a high-volume shared inbox and ensuring efficient workflow during a period of transition for a growing organization. The position requires strong organizational skills and attention to detail, as the administrator will be the first point of contact for all incoming accounts payable communications. This full-time role includes a hybrid working arrangement, with three days per week required in the Leeds office. The successful candidate will support the accounts payable team in managing increased volumes and a new system implementation.
Key Responsibilities:
- Monitoring and managing the AP inbox, ensuring emails are reviewed and actioned promptly.
- Coding and categorising incoming emails to ensure accurate workflow allocation.
- Identifying and recognising AP queries and assigning them to the correct internal contact.
- Escalating urgent invoices to ensure timely processing and payment.
- Supporting the wider AP team during a period of backlog reduction and system change.
- Maintaining clear communication with suppliers and internal stakeholders.
Key Skills:
- Experience in an Accounts Payable or finance support role.
- Strong inbox management skills in a high-volume environment.
- Ability to work reactively, prioritising quickly and confidently.
- Excellent attention to detail when coding and categorising emails.
- Strong communication skills and a calm approach under pressure.
- Ideally AAT-studied or currently studying towards AAT.
Salary (Rate): undetermined
City: Leeds
Country: UK
Working Arrangements: hybrid
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
Accounts Payable Administrator
Hays are supporting a growing organisation through a period of significant transition following a recent acquisition. As the finance team works through increased volumes and a new system implementation, we are recruiting an Accounts Payable Administrator to take ownership of the busy Accounts inbox and keep workflow moving efficiently.
This is a Full time role with three days per week required in the Leeds office.
The RoleYou will be the first point of contact for all incoming AP communication, managing a high-volume shared inbox that receives 200+ emails per day. This is a fast-paced, reactive role where strong organisation and attention to detail are essential.Key responsibilities include:
- Monitoring and managing the AP inbox, ensuring emails are reviewed and actioned promptly.
- Coding and categorising incoming emails to ensure accurate workflow allocation.
- Identifying and recognising AP queries and assigning them to the correct internal contact.
- Escalating urgent invoices to ensure timely processing and payment.
- Supporting the wider AP team during a period of backlog reduction and system change.
- Maintaining clear communication with suppliers and internal stakeholders.
About YouWe're looking for someone who is proactive, organised, and thrives in a fast-moving environment. You will bring:
- Experience in an Accounts Payable or finance support role.
- Strong inbox management skills in a high-volume environment.
- Ability to work reactively, prioritising quickly and confidently.
- Excellent attention to detail when coding and categorising emails.
- Strong communication skills and a calm approach under pressure.
- Ideally AAT-studied or currently studying towards AAT.
What You'll Receive
- A 9-12 month fixed-term contract supporting a team during a key period of change.
- Full-time role with hybrid working (3 days per week in the Leeds office).
- Opportunity to play a crucial role in improving workflow and supporting a busy AP function.
- Central Leeds location with some on-site parking available.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.