Accounts Payable Administrator (12 months FTC)
Posted Today by HSS ProService Marketplace
Negotiable
Undetermined
Hybrid
Manchester, England, United Kingdom
Summary: The Accounts Payable Administrator role at HSS ProService is a 12-month fixed-term contract based in Manchester, focusing on the day-to-day accounts payable operations. The position involves processing supplier invoices, managing payments, and maintaining financial accuracy while supporting wider finance initiatives. The ideal candidate will have experience in a high-volume finance environment and a strong attention to detail. This role also offers flexible working arrangements, including two days of remote work per week.
Key Responsibilities:
- Process supplier invoices, matching them to purchase orders and batching invoices.
- Verify invoice details for accuracy before posting.
- Process colleague expense claims in accordance with company policies.
- Prepare payment runs according to schedules and supplier terms.
- Perform supplier account reconciliations and resolve discrepancies.
- Maintain accurate supplier records and manage supplier queries.
- Support financial month-end processes and assist with audits.
- Contribute to ledger cleansing activities in preparation for ERP implementation.
- Provide support across the Accounts Payable team as needed.
Key Skills:
- At least 2 years’ experience in Accounts Payable or Shared Service finance function.
- Experience managing multiple supplier accounts in a high-volume environment.
- Strong working knowledge of Microsoft Excel, including VLOOKUPs and Pivot Tables.
- Experience using accounting or ERP systems.
- Strong analytical and problem-solving skills.
- Excellent communication skills with a customer-focused mindset.
- Ability to work independently while collaborating with teams.
- High levels of integrity when handling confidential information.
- Relevant finance or accounting qualifications (desirable).
Salary (Rate): undetermined
City: Manchester
Country: United Kingdom
Working Arrangements: hybrid
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
Accounts Payable Administrator (12 Months FTC) Mon - Fri 8.30am - 5pm (2 days per week WFH) Manchester, Trafford Park
At HSS ProService , we’ve built a smarter way for businesses to get the tools, equipment, and materials they need. Our online marketplace connects customers with trusted suppliers quickly and easily, helping them get the job done. We use technology, teamwork and bold thinking to make hiring and buying better for everyone faster, simpler, and more sustainable.
We’re looking for a dedicated and detail-oriented Accounts Payable Administrator to join our Shared Service Centre on a 12-month fixed-term contract . In this role you’ll support the day-to-day accounts payable operations for the business, ensuring supplier invoices, payments and reconciliations are processed accurately and on time. You’ll play an important role in maintaining financial accuracy across the business, while also supporting wider finance initiatives — including data cleansing and preparation ahead of a major ERP implementation project .
A Typical Day
- Accounts payable operations
- Process supplier invoices, matching them to purchase orders and batching invoices in line with company tolerances
- Verify invoice details to ensure accuracy and completeness before posting
- Process colleague expense claims in line with HSS ProService policies
- Prepare payment runs in accordance with agreed payment schedules and supplier terms
- Allocate payments and manage direct debit postings across supplier ledgers
- Supplier and ledger management
- Perform supplier account reconciliations and resolve discrepancies
- Maintain accurate supplier records and ensure strong data integrity
- Manage supplier queries via email and telephone, building positive relationships
- Financial control & reporting
- Support financial month-end processes, including journals and accrual preparation
- Assist with the preparation of documentation for internal and external audits
- Ensure performance aligns with team KPIs and departmental targets
- Continuous improvement
- Support ledger cleansing activities in preparation for ERP implementation
- Contribute ideas to improve processes and implement automation tools for AP efficiency
- Provide support across the Accounts Payable team when required
What You'll Bring
You’re organised, detail-focused and comfortable working in a high-volume finance environment. You enjoy working with numbers, systems and processes, and take pride in delivering accurate work under pressure.
You’ll Bring
- At least 2 years’ experience in Accounts Payable or within a Shared Service finance function
- Experience managing multiple supplier accounts in a high-volume transactional environment
- Strong working knowledge of Microsoft Excel, including VLOOKUPs and Pivot Tables
- Experience using accounting or ERP systems
- Strong analytical and problem-solving skills
- Excellent communication skills with a customer-focused mindset
- The ability to work independently while collaborating with wider teams
- High levels of integrity when handling confidential financial information
- Desirable Relevant finance or accounting qualifications
What You’ll Get Back
Join a forward-thinking team that's committed to transforming how businesses operate, using the latest technology and a bold vision. If you're passionate about being part of an industry disruptor, this is the place to build your career.
- 25 days annual leave + bank holidays
- Your birthday each year as annual leave to spend how you want to!
- Healthcare Cashback Plan with money off on things like dentist, opticians including sports massage and wellbeing costs too
- Flexible and hybrid working - we appreciate you do your best work in different environments
- Head office free onsite gym
- Life assurance
- One day per year, you'll have the option to contribute to local voluntary work, an opportunity to give back to your community
- Training and development opportunities to keep growing your skills
- Wellbeing and Healthcare support at work and at home
- A chance to be a part of a bold digital transformation
- Discounts and cashback on our perks site with a huge range of purchases including days out, restaurants, gym memberships, shopping and lots more.
- You will get the choice of other flexible benefits that work for you through our Benefits portal – you pick the benefits you want such as Critical Illness Cover, Cycle To Work, Holiday Buy Scheme and more
Different Perspectives, One Platform
We’re not all the same and that’s what makes us stronger. We believe great ideas come from different people, different experiences, and different ways of thinking. Whether you’re starting out, changing careers, or looking for your next big move - if you’ve got the skills and the drive, we want to hear from you.
Not sure you tick every box? That’s okay. We welcome your application even if you don't meet every single requirement. If you have any questions, email us at ProCareers@hss.com and one of our team will be happy to help.