Accounts Assistant, Up to 12 Months FTC

Role: Accounts Assistant, Up to 12 Months Fixed Term Contract

Rota

Full Time, Monday-Friday, 9am-5.30pm, (3 days office, 2 days working from home after initial settling in period)

Location: Clarendon House, Farnham

Reports to: Finance Manager

Company

Leightons Holdings Ltd is a retail opticians and audiology business, founded in 1928.

It is proudly independent, family-owned and family-run, with people at the heart of its success and longevity.

Leightons has grown to 35 stores and also has two hearing businesses: Leightons HearingCare, operating out of Optical branches, and The Hearing Care Partnership, operating out of third-party opticians and health providers.

The group has experienced high growth and has exciting business plans for the future.

Job Purpose

• Work as part of the finance team, supporting bank transactions, purchase ledger transactions and payment processes across companies within the group.
• Ensure accurate and timely recording of invoices and payments in accordance with supplier terms and internal deadlines.
• Support accurate cash transaction posting, bank reconciliations, branch receipt matching and finance inbox query resolution.

Principal Duties and Responsibilities

• Process purchase invoices for all companies, including joint ventures, franchises and standalone companies, using the Yooz system where applicable.
• Match and reconcile cash and credit card receipts for all Optical branches, resolving queries or differences promptly.
• Clear purchase invoices on a timely basis, aiming to process within two days of receipt.
• Post daily sales integrations for Optical companies, investigating and resolving any differences.
• Code invoices, chase invoice approval, reconcile supplier statements, prepare suggested payments and deal with supplier queries.
• Monitor and manage finance email inboxes, responding to queries in a timely and professional manner.
• Set up new supplier accounts and maintain supplier information accurately.
• Sort and distribute finance post, review branch envelopes and process contents appropriately.
• Reconcile supplier statements monthly within the required month-end deadline.
• Support branch staff with finance-related matters as required.
• Process locum invoices, expenses and rent batches as required.
• Analyse expenses for multiple entities and post journals where required.
• Prepare weekly and month-end BACS payment runs.
• Continually review and improve processes and procedures to help the finance team operate efficiently and support business growth.
• Accurately post cash transactions and complete bank reconciliations.
• Complete ad hoc tasks and projects as required within the finance team.