Accounts Assistant

The Role

To carry out all Accounts Payable processing activities within defined procedures and processes with the initiative for decision making. To provide support to the team in continuing to develop and work towards a benchmark service outlined by BAE Systems Shared services.

Experience of working in a fast pace shared service environment/Finance function performing a range of Accounts Payable activities with the ability to demonstrate a basic understanding of the Purchase to Pay process (P2P).

Role Responsibilities:

Not limited to

• Complete training to ensure understanding of all systems, processes and work instructions
• Sort and distribute post/emails on a team rota basis
• Timely and accurate processing of all invoices according to relevant deadlines
• Provide a support service to other sections and departments and deal with all related queries to ensure payment of invoice.
• Carry out reconciliation activities in line with procedures
• Complete tasks delegated by team leader and/or manager
• Complete tasks as per the weekly task lists
• Filing/Archiving of all relevant documentation
• Ensure sound financial controls are adhered to with P2P processes.
• Attendance of all meetings and workshops set by team leader, management and/or BAE systems.

What are BAE Systems look for from you?

• An understanding of P2P processes

• Excellent communication skills, including the ability to actively listen to others and relay information clearly

• The ability to build effective relationships with suppliers and creditors

• Strong organisational skills- typically handling high volumes of invoices

• The ability to work well in a team and collaborate with others

• Strive to deliver excellent customer service both individually and as part of a team

• IT literacy, including knowledge of Microsoft applications and other ERP systems

• Basic understanding of key BAE System customers and suppliers

• Demonstrate an awareness and understanding of the following:-
  • Code of Conduct
  • Knowledge, skills and competencies framework
  • Behavioural competencies
  • Financial Controls Framework
  • Operational Framework
  • Customer service

Desirable:

• AAT Qualification or similar

Security Requirements: BPSS

This role requires you to obtain a basic disclosure along with employment reference checks before starting.

The Umbrella rate quoted above is the Gross Umbrella rate (ie the rate we pay to the Umbrella Company inclusive of ALL employment costs). Please note, the rate paid by the Umbrella will be less, as will a Limited Deemed rate or Agency PAYE rate. Please get in touch to discuss the rates via these different payment vehicles.