Accounts Assistant
Posted 1 day ago by PRS
Negotiable
Undetermined
Hybrid
City Of London, England, United Kingdom
Summary: The Accounts Assistant role is a fixed-term contract position focused on supporting financial operations during a maternity cover period. The successful candidate will be responsible for maintaining financial records, processing invoices, and managing payments in a collaborative and fast-paced environment. This position requires a detail-oriented individual who is proactive and comfortable working with financial systems. The role offers the potential for extension to a permanent position after the contract ends on 1st November.
Key Responsibilities:
- Monitor bank statements daily, allocating all incoming payments promptly
- Perform regular bank reconciliations for both current and factoring accounts
- Process purchase ledger invoices and keep the PO tracker up to date
- Arrange supplier payments in accordance with internal approval procedures
- Upload self-billing invoices and credit notes into NetSuite with accuracy
- Prepare and update client rebate reports, issuing rebate invoices when required
- Send out client statements and ensure all information is correct and current
- Allocate client payments and coordinate corresponding agency payments
- Complete month-end tasks, including posting rebates, accruals, and prepayments
- Generate aged debtor reports and proactively follow up on outstanding balances
- Raise a high volume of monthly invoices for clients and partners to agreed timelines
- Provide ad-hoc reporting and support to the finance team as needed
Key Skills:
- Previous experience within an accounts or finance support role
- Strong knowledge of purchase ledger processes, cash allocation, and reconciliations
- Familiarity with NetSuite or similar finance systems (training can be provided)
- Experience using self-billing platforms (training can be provided)
- Advanced Excel skills and confidence working with data and spreadsheets
- Strong organisational ability and comfortable managing strict deadlines
- Clear communicator with a proactive, solution-focused approach
- Able to work effectively under pressure in a fast-paced, high-volume environment
Salary (Rate): undetermined
City: City Of London
Country: United Kingdom
Working Arrangements: hybrid
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
Accounts Assistant (FTC)
Start Date: 5th January
Contract: Fixed-Term until 1st November (potential to extend to permanent)
Hours: Monday–Friday, 8:00am–5:00pm
Location: London City, Hybrid – ideally in the office once a week
About Us
PRS are partnered with a dynamic and fast-growing organisation specialising in workforce management for a wide range of clients across multiple sectors. Built on strong relationships and operational excellence. As part of our continued growth, we are expanding our finance team and are seeking an Accounts Assistant to support the smooth running of our financial operations during a maternity cover period. This is an exciting opportunity to join a collaborative and fast-paced environment where your work will have a real impact on the accuracy and efficiency of our processes.
Role Overview
We are looking for a highly organised, detail-oriented Accounts Assistant to support daily, weekly, and monthly finance activities. You will maintain accurate financial records, process invoices, complete reconciliations, manage payments, produce reports, and work closely with internal teams and external agencies. This role suits someone who is proactive, deadline-driven, and confident working with systems such as NetSuite and self-billing platforms (training can be provided).
Key Responsibilities
- Monitor bank statements daily, allocating all incoming payments promptly
- Perform regular bank reconciliations for both current and factoring accounts
- Process purchase ledger invoices and keep the PO tracker up to date
- Arrange supplier payments in accordance with internal approval procedures
- Upload self-billing invoices and credit notes into NetSuite with accuracy
- Prepare and update client rebate reports, issuing rebate invoices when required
- Send out client statements and ensure all information is correct and current
- Allocate client payments and coordinate corresponding agency payments
- Complete month-end tasks, including posting rebates, accruals, and prepayments
- Generate aged debtor reports and proactively follow up on outstanding balances
- Raise a high volume of monthly invoices for clients and partners to agreed timelines
- Provide ad-hoc reporting and support to the finance team as needed
Skills & Experience
- Previous experience within an accounts or finance support role
- Strong knowledge of purchase ledger processes, cash allocation, and reconciliations
- Familiarity with NetSuite or similar finance systems (training can be provided)
- Experience using self-billing platforms (training can be provided)
- Advanced Excel skills and confidence working with data and spreadsheets
- Strong organisational ability and comfortable managing strict deadlines
- Clear communicator with a proactive, solution-focused approach
- Able to work effectively under pressure in a fast-paced, high-volume environment
Additional Information
Covering maternity leave from early March
Ideal start date: 5th January
Contract ends: 1st November (with potential extension to permanent)
Hybrid working – flexibility provided, ideally in-office once a week