Accounts Assistant

Accounts Assistant needed to start ASAP in a BS2 based job!

Your new company
BS2 based business

Your new role
We are seeking a reliable, detail-oriented, and enthusiastic Accounts Assistant to join this Finance team. This Full time role supports a wide range of financial operations and plays a key part in ensuring accurate reporting and smooth day-to-day processes. You'll work closely with the Management Accountants and report directly to the Finance Director, as well as being required to maintain strong relationships with company Customers, Suppliers, and internal stakeholders.

Key Responsibilities:

• Purchase Ledger:
• Processing a high volume of purchase invoices accurately and in a timely manner
• Matching invoices to purchase orders and delivery notes
• Reconciling supplier statements and resolving discrepancies
• Preparing weekly and monthly payment runs
• Managing the Goods Received Not Invoiced (GRNI) report
• Handling queries from suppliers and internal teams professionally
• Assisting with month-end close procedures related to accounts payable
• Maintaining supplier account records and electronic filing systems
• Supporting audits and compliance checks when needed
• Manage standard costing discrepancies and queries, liaising with Operations & suppliers

Assist Management Accountants with:

• Profit & Loss cost analysis
• Cash outflow forecasting
• Expenditure tracking
• Reporting improvements and system enhancements

Sales Ledger & Credit Control:

• Maintain and update customer account records
• Ensure all sales documentation is sent promptly and correctly
• Reconcile the sales ledger and assist with month-end close processes
• Monitor customer accounts to identify outstanding debts
• Proactively contact customers via phone and email to chase overdue payments
• Manage credit limits and payment terms in line with company policy
• Perform credit checks and set up new customer accounts, ensuring all compliance documentation is in place
• Liaise with internal departments to resolve invoice or delivery queries
• Maintain records of communication with customers and escalate issues where necessary
• Upload documents to customer portals and resolve related issues
• Prepare cash inflow forecasts weekly to support the group cashflow forecasting

What you'll need to succeed

• AAT qualified or equivalent
• Experience in a finance or accounts assistant role
• Solid understanding of basic accounting principles
• Proficiency with Excel and finance/accounting systems
• High attention to detail and strong organisational skills
• Excellent communication and interpersonal skills, both written and verbal, and confidence in dealing with stakeholders
• Ability to work well independently, or within a team, and meet deadlines

Desirable Attributes:

• A proactive attitude with a willingness to learn and contribute to process improvements
• Enthusiastic, with a strong desire for continuous improvement
• Ability to work well under pressure, whilst maintaining a flexible and adaptable approach
• A firm knowledge and understanding of VAT rules and regulations

What you'll get in return

• Flexible working options available (1 day working from home a week and 1pm finish on Fridays!)
• Parking

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
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