System Administrator – Road Space Bookings Administration
Posted 3 days ago by Balfour Beatty plc
Negotiable
Undetermined
Hybrid
South Mimms, England, United Kingdom
Summary: The Roadspace Administrator/System Administrator role involves providing administrative support to the Road Space bookings team for the M25 motorway. The position requires prior administrative experience, particularly in data input and email management, and includes responsibilities such as maintaining records, processing bookings, and liaising with stakeholders. The role transitions to a hybrid working model after an initial training period. A valid driving license is essential for this position.
Key Responsibilities:
- Process and maintain accurate records of road space bookings using NOMS and NEMS systems.
- Input cone times and cancellations into relevant systems.
- Assist with tracking and managing Time Scale Waivers (TSW) documentation.
- Monitor and maintain the Road Space email inbox, responding to correspondence.
- Provide assistance with processing permits and TMAN applications.
- Update and manage cancellations, ensuring compliance with timelines.
- Liaise with internal teams, external stakeholders, and local authorities.
- Support Road Space Coordinators in stakeholder discussions and data collection.
- Assist with processing maintenance work bookings and planning for traffic diversions.
- Support compliance with contractual obligations through record-keeping and reporting.
- Manage routine administrative tasks to optimize resources for complex planning activities.
- Assist with meeting organization, including scheduling and minute-taking.
- Offer administrative assistance during peak workloads or staff absences.
Key Skills:
- Prior administrative experience, particularly in data input and email management.
- Proficiency in Word and Excel.
- Strong organizational and communication skills.
- Ability to manage large volumes of information simultaneously.
- Comfortable using IT systems and adapting to new ones.
- Excellent written communication skills for email correspondence.
- Valid driving license and ability to travel for meetings.
Salary (Rate): undetermined
City: South Mimms
Country: United Kingdom
Working Arrangements: hybrid
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
Job title: Roadspace Administrator / System Administrator
Location: South Mimms office (driving licence is essential)
Contract length: 6 months
Pay Rate: Competitive
Work Hours: The work schedule is Monday to Friday, day shift. The initial eight weeks of training will be conducted full-time at the South Simms office. Upon completion of training, the arrangement will transition to a hybrid model of three days on-site and two days working from home (WFH).
Role overview: The successful candidate will be responsible for providing comprehensive administrative support to the Road Space bookings team for the M25 motorway. The postholder's duties will include assisting with the maintenance of accurate records, the processing of road space bookings, managing communications, and supporting the team with stakeholder interactions and compliance obligations. While comprehensive training will be provided, it is a prerequisite that the postholder possesses prior administrative experience, specifically encompassing data input and email management. Familiarity with IT systems and reporting is essential, alongside demonstrating strong organisational and communication proficiencies.
Required Skills and Knowledge:
- System Proficiency: Must be comfortable using systems and be able to adapt quickly to new ones.
- Communication: Excellent written communication skills are essential, particularly for email correspondence.
- Software: Competence in Word and Excel.
- Information Management: Ability to deal with a lot of information simultaneously.
- Mobility: Must possess a valid driving licence and be able to travel to various depots for meetings.
Day-to-Day Accountabilities:
- Administrative Support: Process and maintain accurate records of road space bookings utilising the NOMS and NEMS systems. Input cone times and cancellations into the relevant systems. Assist with the tracking and management of Time Scale Waivers (TSW) documentation and the associated change control processes. Monitor and maintain the Road Space email inbox, responding to correspondence and escalating queries as required. Provide assistance with the processing of permits and TMAN applications. Update and manage cancellations, ensuring full compliance with established timelines and procedures.
- Stakeholder Liaison: Liaise effectively with internal teams, external stakeholders, and local authorities, ensuring transparent communication and the timely resolution of all queries. Provide support to Road Space Coordinators in stakeholder discussions and data collection endeavours. Process and respond to stakeholder feedback, escalating critical issues to the appropriate teams for resolution.
- Compliance and Coordination: Assist with the processing of maintenance work bookings and advance planning for traffic diversions. Support compliance with contractual obligations through meticulous record-keeping and comprehensive reporting.
- Team Collaboration: Provide support to Road Space Coordinators by managing routine administrative tasks, thereby optimising resources for more complex planning activities. Assist with meeting organisation, including the scheduling of appointments, preparation of essential materials, and accurate minute-taking. Offer administrative assistance to other business areas during periods of peak workload or staff absences.
Here is the link to the job posting, to apply: https://gr.8job.io/UtRi7C6n
We look forward to receiving your application.