Senior Administrative Assistant

Summary: The Senior Administrative Assistant role involves providing comprehensive administrative and PA support to senior leadership within a busy Commercial Operations function in the biotechnology and healthcare sector. The position requires strong organizational skills, diary management, and the ability to coordinate meetings and logistics effectively. The role is hybrid, requiring three days on-site work, and is set for a six-month duration with a possibility of extension. The ideal candidate will have experience in administrative roles and be proficient in Microsoft Office applications.

Key Responsibilities:

• Provide day-to-day administrative and PA support to senior leadership, including diary management and meeting coordination
• Organise internal and external meetings, including agendas, logistics, catering, venues, transportation, and action tracking
• Support leadership team meetings and wider business alignment meetings
• Process expenses through Concur
• Create and manage purchase orders through SAP, including goods receipting and invoice schedule tracking
• Coordinate contracts and agreements using systems including DocuSign and internal contract management tools
• Assist with the creation, formatting, and management of presentations, contracts, tender submissions, and other commercial documentation
• Maintain team distribution lists, organisational charts, calendars, and internal communication channels
• Manage and update Microsoft Teams channels, permissions, notifications, and shared documents
• Support mandatory training reporting and follow up with teams on completion deadlines
• Organise conferences and HCP meetings, including bookings, logistics, and promotional materials
• Prepare and quality-check compliance documentation for approval and archiving processes
• Support HCP and HCO disclosure reporting and data collection activities
• Arrange both domestic and international travel, accommodation, transfers, and itineraries

Key Skills:

• Previous experience in an Administrative Assistant, PA, Executive Assistant, or Office Support role
• Strong diary management and meeting coordination experience
• Experience managing purchase orders and administrative processes
• Confident using Microsoft Office applications including PowerPoint, Outlook, Excel, and Teams
• Strong organisational skills with the ability to multitask and prioritise effectively
• Excellent written and verbal communication skills
• Comfortable working across multiple teams and stakeholders
• High attention to detail and ability to manage sensitive documentation
• Team-oriented with strong interpersonal and relationship-building skills
• Experience with systems such as SAP, Concur, DocuSign, or similar is beneficial

Salary (Rate): undetermined

City: Maidenhead

Country: United Kingdom

Working Arrangements: hybrid

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other