Recruitment On-Site Operations Coordinator
Posted 4 days ago by Winner Recruitment
Negotiable
Undetermined
Undetermined
United Kingdom
Summary: The Recruitment On-Site Operations Coordinator role involves managing high-volume recruitment and workforce operations across multiple sites in Rugby and Coventry. The position requires hands-on coordination, client interaction, and operational oversight to ensure effective workforce delivery. The ideal candidate will thrive in a fast-paced environment, addressing challenges in real-time while maintaining strong client relationships. This role is pivotal in meeting client demands and enhancing operational efficiency.
Key Responsibilities:
- Coordinate daily operations across both sites, ensuring smooth and efficient workforce delivery
- Act as a key point of contact for clients and attend meetings where required
- Travel between sites to maintain strong on-site presence and operational control
- Manage shift bookings, allocations, and fulfilment to meet client demand
- Conduct on-site recruitment including interviewing, hiring, and inductions
- Build and maintain strong talent pools for high-volume roles
- Develop rolling 4-6 week workforce forecasts based on demand trends
- Work closely with recruitment teams to ensure a steady pipeline of candidates
- Monitor attendance, performance, and conduct of the workforce
- Manage absence cover and short-notice staffing challenges
- Analyse no-shows and attrition trends, implementing solutions to improve retention
- Use ATS, CRM, and workforce systems to manage bookings and workforce data
- Ensure accurate timesheet submission and payroll readiness
- Maintain data accuracy across all systems
- Embrace automation and AI tools to improve efficiency and reduce manual processes
- Analyse data to improve fulfilment rates and operational performance
- Ensure full compliance with Right to Work, AWR, and Working Time Regulations
- Maintain audit-ready documentation at all times
- Support internal and external compliance audits
- Escalate any compliance or operational risks promptly
Key Skills:
- Previous experience in recruitment, onsite coordination, or workforce planning
- Strong organisational and problem-solving skills
- Ability to work in a fast-paced, high-volume environment
- Confident communicator with strong client-facing skills
- Comfortable working across multiple sites and managing competing priorities
- Experience using recruitment or workforce systems (ATS/CRM)
- Proactive mindset with a focus on continuous improvement
Salary (Rate): £28,000 yearly
City: Rugby
Country: United Kingdom
Working Arrangements: undetermined
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
Recruitment On-Site Operations Coordinator
Location: Rugby & Coventry (Multi-site role)
Travel: Required between sites
Shift Pattern: Any 5 days out of 7, 14:00 to 22:00 or 13:00 to 21:00
About the Role
We re looking for a driven and hands-on Recruitment On-Site Operations Coordinator to support the delivery of high-volume recruitment and workforce operations across two key client sites in Rugby and Coventry.
This is a fast-paced, multi-site role where you ll take ownership of on-site recruitment, workforce coordination, and operational delivery, ensuring we consistently meet client demand and service expectations.
If you enjoy being on the ground, solving problems in real-time, and making an impact in a high-volume environment this role is for you.
Key Responsibilities
Operations & Client Delivery
- Coordinate daily operations across both sites, ensuring smooth and efficient workforce delivery
- Act as a key point of contact for clients and attend meetings where required
- Travel between sites to maintain strong on-site presence and operational control
- Manage shift bookings, allocations, and fulfilment to meet client demand
Recruitment & Workforce Management
- Conduct on-site recruitment including interviewing, hiring, and inductions
- Build and maintain strong talent pools for high-volume roles
- Develop rolling 4 6 week workforce forecasts based on demand trends
- Work closely with recruitment teams to ensure a steady pipeline of candidates
Attendance, Performance & Engagement
- Monitor attendance, performance, and conduct of the workforce
- Manage absence cover and short-notice staffing challenges
- Analyse no-shows and attrition trends, implementing solutions to improve retention
Systems, Data & Efficiency
- Use ATS, CRM, and workforce systems to manage bookings and workforce data
- Ensure accurate timesheet submission and payroll readiness
- Maintain data accuracy across all systems
- Embrace automation and AI tools to improve efficiency and reduce manual processes
- Analyse data to improve fulfilment rates and operational performance
Compliance & Governance
- Ensure full compliance with Right to Work, AWR, and Working Time Regulations
- Maintain audit-ready documentation at all times
- Support internal and external compliance audits
- Escalate any compliance or operational risks promptly
What We re Looking For
- Previous experience in recruitment, onsite coordination, or workforce planning
- Strong organisational and problem-solving skills
- Ability to work in a fast-paced, high-volume environment
- Confident communicator with strong client-facing skills
- Comfortable working across multiple sites and managing competing priorities
- Experience using recruitment or workforce systems (ATS/CRM)
- Proactive mindset with a focus on continuous improvement
Performance & KPIs
Success in this role will be measured through:
- Achievement of fulfilment targets across both sites
- High levels of client satisfaction and SLA delivery
- Reduction in last-minute unfilled shifts
- Accuracy in bookings, timesheets, and system data
- Full compliance with Right to Work and audit standards
- Effective use of automation and system tools to improve efficiency